Job Information
Robert Half Executive Assistant in Chicago, Illinois
Description
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. This position will support multiple executives. This position requires 3 days in the office and 2 days remote. Salary target $75k-$80k, plus healthcare benefits, dental, vision, short and long term, life insurance, commuter, 401k with match, and PTO.
Recruiter: Connie Stathopoulos
Responsibilities:
Executive Support
Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals
Manage Executive Outlook details (Contacts, Calendar, Email responses)
Take initiative to anticipate the needs of your executives daily
Prepare and manage Time & Expense reports on behalf of executives
Arrange travel for executives, including flights, hotels, and transportation
Office Support & Communication
Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized.
Reporting and Correspondence
Event Execution
Schedule conference rooms and coordinate audio visual and/or catering needs
Room arrangement for offsite meeting/events, as needed
Manage Salesforce updates and reporting for executives
Other Regional Items
Coordinate with other offices, as necessary, to provide additional support to the region
Participate in ongoing training regarding technology upgrades and new systems applicable to the position.
Requirements
Requirements
Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment
Professional, confident, enthusiastic, and detail-oriented
Excellent oral and written communication skills
Excellent interpersonal and organizational skills
Demonstrate initiative and be a self-starter
Ability to work independently, exercise good judgment; resourceful, problem-solving skills
Positive and approachable; ability to interact well with all levels of staff and clients
Working with a variety of levels of personnel to achieve business objectives
Coordinating and maintaining follow-up on several projects simultaneously
Proofreading and editing
Handling confidential information in a strictly professional manner
Your Educational and Professional Qualifications:
2+ years of professional experience, required
Bachelor’s degree, preferred
Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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