Job Information
Rush University Medical Center Administrative Assistant 2 in Chicago, Illinois
Job Description
Location: Chicago, Illinois
Business Unit: Rush Medical Center
Hospital: Rush University Medical Center
Department: Social Work & Community Health
Work Type: Full Time (Total FTE between 0.9 and 1.0)
Shift: Shift 1
Work Schedule: 8 Hr (8:00:00 AM - 5:00:00 PM) Hybrid
Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Pay Range: $18.87 - $29.73 per hour
Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.
Summary:
The Administrative Assistant 2 provides advanced support in managing the operational activities of the Department. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail. The Administrative Assistant accepts appropriate responsibility and prioritizes multiple assignments and projects in a complex and constantly changing environment. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Other information:
Required Job Qualifications:
• High School Diploma.
• Three years of progressive experience in an administrative role, preferably in Healthcare.
• Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
• Excellent communication written and oral skills.
• Ability to analyze data.
• Ability to prioritize multiple initiatives.
• Ability to produce accurate documents and reports.
• Ability to work in complex administrative systems.
• Ability to interact effectively with internal and external customers.
Preferred Job Qualifications:
• Baccalaureate Degree.
Physical Demands:
• Ability to move throughout the Medical Center.
• Ability to lifting or carrying objects 35-40 pounds.
Responsibilities:
Covers front desk, triage needs of walk-insto waiting room(bothprogrammatic andhospitalpatient/familymemberinquiries)
Checks and responds to received program voice mails and emails
Meets the administrative needs of department management and staff members
Coordinates department-specific programs ormeetings asassigned: planning, preparation of materials, implementation,and evaluation
Composesbusiness documents as assigned
Creates andmaintainsthe national partner organization trackerand marketing calendar
Designsreports to support operations
Independently creates correspondence such asfollow-up to meetings,meeting recordings, meeting minutes (AI or otherwise),responsesto employees,etc.
Plansemployeeand departmentalspecial events
Writes, edits,and formats content of departmental communication
Provides instruction to departmental staffregardingcomputer applications
Assuresappropriate resourcesare available for staff to be successful in their role
Maintains a calendar for staff availability and schedules
Provides support for select quality and operational committees including recording and distributing minutes
Appropriatelyfollows-up on action between meetings
Distributes reports, agendas,and other materials for programs
Maintains attendance records and prepares reports as necessary for the program
Identifiesand implements improvements in office efficiencies
Independently makes travel arrangements forthe management
Prioritizes incoming communication, requests for meeting,and escalatesappropriate itemsto management’s attention
Maintains a working knowledge of Rush standard computer applications
Coordinates manager andstaffoffice space, such as telephone changes, movement of equipment, maintenance requests, etc. which support administrative operations
Other Responsibilities :
• Maintain basic social media presence; answering messages, postingnew content, etc.
• Other duties as assigned
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Position Administrative Assistant 2
Location US:IL:Chicago
Req ID 25113