Job Information
Robert Half Legal Assistant in Charlottesville, Virginia
Description We are looking for an organized Administrative Assistant to support a legal team serving clients in Charlottesville, Virginia. This Contract to Permanent position is ideal for someone who can manage a high-volume caseload environment, keep records current, and communicate clearly with clients, attorneys, and internal team members. The role focuses on coordinating case-related administrative work, preparing routine legal correspondence, and helping ensure each matter progresses on schedule with accurate documentation.
Responsibilities:
• Partner with the lead case manager and administrative leadership to track case progress and help carry out established action plans for client-related legal matters.
• Monitor outstanding requests and follow up with the VA office to help obtain needed updates, documents, and task completion in a timely manner.
• Provide clients with clear case status updates and respond professionally to routine questions through phone and written communication.
• Prepare, format, and review letters, basic legal documents, and other correspondence for accuracy, grammar, and completeness.
• Maintain complete case files by copying, organizing, and uploading required records into the case management system while keeping daily activities current.
• Report progress, priorities, and emerging concerns to supervisors, and raise scheduling risks early so solutions can be developed before deadlines are affected.
• Support a high-volume caseload by working across approximately 100 to 250 active matters with strong attention to detail and consistent follow-through.
• Use case management software and VA submission processes to update tasks, process documentation, and assist with file movement and status tracking.
• Prepare for recurring team discussions by gathering relevant case updates and sharing information needed for daily meetings with department leaders.
• Contribute to overall team operations by assisting with additional administrative duties and providing coverage for colleagues when needed. Requirements • Prior experience in administrative support, office coordination, legal support, or case-related clerical work.
• Ability to manage large volumes of detail accurately while balancing multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to draft clear correspondence and proofread thoroughly.
• Proficiency with data entry, document management, and general office or case management software.
• Comfortable handling inbound calls, client communication, and receptionist-style responsibilities in a workplace setting.
• Working knowledge of legal terminology and legal document handling is preferred.
• Demonstrated discretion and commitment to maintaining confidentiality with sensitive client and organizational information.
• Ability to work independently, escalate issues appropriately, and collaborate effectively with supervisors and team members. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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