Job Information
University of North Carolina at Charlotte University Archivist in Charlotte, North Carolina
Position Number: 008024
Department: Library (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
This position is responsible for managing the acquisition, preservation, access, arrangement, and description of the University’s records of enduring value deposited in J. Murrey Atkins Special Collections and University Archives. This position also guides records management practices across campus through training and outreach initiatives and by providing consultation to University offices. The University Archivist promotes the history of the University through events, exhibits, presentations, and other outreach activities and participates in reference and instruction services within the unit.
Manages the University’s program for permanently valuable records in analog and digital formats in compliance with State of North Carolina open records laws and the statewide university system’s records retention schedule
Conducts archival appraisal and selection activities for University records with enduring value
Processes physical and digital collection materials according to accepted archival standards and procedures
Guides and promotes records management practices on campus by consulting with and providing training for University offices on the management, retention, and digitization of records
Supervises the management of the offsite storage and retrieval of University records as needed by University offices
Collaborates with others in the unit to develop workflows and procedures for accessioning, preservation, arrangement, and description activities for University Archives in all formats
Manages access and use restrictions to University records as guided by relevant open records laws, privacy laws, and intellectual property laws
Manages data for University Archives to maintain intellectual control over records holdings
Contributes to University efforts to acknowledge and promote the history of the University through events, exhibits, presentations, social media, and other outreach activities
Collaborates to provide instruction services in relation to the University Archives and University history
Manages the University art collection and collaborates with faculty and staff in the College of Arts + Architecture to promote and support the collection
Supervises permanent staff. May hire, train, and supervise additional student and temporary employees
Provides reference services by phone, email, and in-person
Participates in library and university faculty governance
Fulfills library faculty obligations relating to job performance, service and research, and participates in appropriate regional and/or national professional associations
Supports and participates in other work of the unit as assigned
Minimum Experience / Education:
The minimum academic credential required for applicants for faculty positions in Atkins Library is completion of a master’s degree in the field of library and information science from a program accredited by the American Library Association by time of interview.
Graduation with master’s degree in a specialized area directly relevant to the position description may be an acceptable substitute in certain situations if approved by the Dean. A second masters in another discipline or an earned doctorate is highly desirable.
Preferred Education Skills and Experience:
Minimum of three years experience directly related to the duties and responsibilities specified
Experience or demonstrated interest in supervising others
Demonstrated experience with archival principles related to the appraisal, arrangement, and description of records
Knowledge of records management practices and procedures relating to paper and electronic records
Ability to train others in records management and archival practices
Experience providing reference services to the public in an archives or related setting.
Understanding of the legal context relating to the management of records in a public institution
Demonstrated leadership and ability to work well with others on the formation of policies, procedures, and long-range plans
Strong organizational skills with the ability to manage multiple projects concurrently.
Excellent written, public speaking, and interpersonal communication skills, with a demonstrated ability to work collaboratively with a wide variety of stakeholders
Experience with outreach activities such as public speaking, exhibits, and social media.
Ability to build and sustain relationships with a variety of individuals and groups, including faculty, students, administrators, donors, researchers, and alumni
Familiarity with archives management software and digital repository platforms.
Commitment to fostering an environment of mutual respect
Participation in relevant professional organizations