Job Information
GERRY RAYMOND FORD Automotive Title Clerk in Charleroi, Pennsylvania
The Automotive Title Clerk is responsible for processing all vehicle title, registration, and related documentation in compliance with Pennsylvania Department of Transportation (PennDOT) regulations, dealership policies, and lender requirements. This position ensures accurate and timely transfer of ownership for all new and used vehicle sales while maintaining strict internal controls and audit compliance.
- Process all new and used vehicle title work in accordance with PennDOT regulations
- Submit title and registration paperwork through authorized PennDOT agents or online systems (such as PennDOT Online Services, Dealer Agent Services, or messenger services)
- Verify accuracy of all title documents, including:
- Manufacturer Statement of Origin (MSO)
- Assigned titles
- Odometer disclosures
- VIN verification
- Lienholder information
- Ensure proper lien recording and lien payoff documentation
Deal Processing & Compliance
- Review deal jackets for completeness and accuracy prior to submission
- Confirm proper signatures on all required state and federal forms
- Ensure Pennsylvania sales tax is properly calculated and submitted
- Process in-state and out-of-state title transactions in accordance with applicable state laws
- Maintain compliance with PennDOT, DOT, and state audit requirements
Inventory & Record Management
- Maintain accurate title logs and schedules
- Track outstanding titles, lien releases, and pending registrations
- Secure and maintain physical and electronic title files
- Reconcile title schedules with accounting office and vehicle inventory
Coordination & Support
- Communicate with lenders, customers, messenger services, and PennDOT agents to resolve title issues
- Assist sales and finance departments with title-related questions
- Process duplicate titles, corrected titles, and title follow-ups as needed
- Support accounting office with related administrative duties
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Opportunities for advancement
- Paid time off
- Vision insurance