Job Information
ABC Imaging Administrative Assistant in Carlstadt, New Jersey
Administrative Assistant (HR & Operations Support)
Overview
We are seeking a proactive and detail-oriented Administrative Assistant to support daily business operations and HR functions. This role is ideal for someone experienced in calendar management, HR administration, timekeeping systems, and expense reporting. The successful candidate will play a key role in maintaining organizational efficiency, ensuring data accuracy, and supporting internal teams.
Key Responsibilities
Manage calendars, scheduling, and meeting coordination for team members
Prepare and edit documents, reports, and presentations using Microsoft Office
Maintain organized digital and physical filing systems
Update organizational charts and support employee onboarding and offboarding processes
Maintain and ensure accuracy of HRIS systems and employee databases
Oversee PTO calendars, attendance tracking, and time clock management
Review and audit timekeeping entries for accuracy and compliance
Generate attendance and leave reports as needed
Prepare, submit, and track expense reports, ensuring proper account coding
Assist with basic budgeting, financial tracking, and reconciliations
Handle confidential HR information with discretion and professionalism
Support HR policies, benefits administration, and internal communications
Serve as a point of contact for internal teams, vendors, and stakeholders
Qualifications
High school diploma required; Associate's or Bachelor's degree in Business Administration, Human Resources, or related field preferred
2+ years of administrative assistant or office support experience, preferably in a corporate or HR environment
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
Experience with HRIS systems, timekeeping software, and expense management tools
Strong organizational, multitasking, and time management skills
High level of discretion, confidentiality, and professionalism
Excellent written and verbal communication skills
Detail-oriented with strong problem-solving abilities