Job Information
Robert Half Project Administrator in Carlsbad, California
Description
A well-respected general contractor in San Diego is hiring a detail‑driven Project Administrator to support project managers, superintendents, and field teams on multiple active builds. This role touches every stage of a project — from pre‑construction documentation and subcontractor onboarding to change orders, cost tracking, compliance, and close‑out packages. If you thrive in fast-paced construction environments, enjoy working with both office and field personnel, and pride yourself on organization and accuracy, this is an excellent opportunity with a stable, long‑tenured team.
What You’ll Do
Assist with subcontractor onboarding, COIs, W‑9s, compliance, and safety documentation
Manage RFI logs, submittals, change orders, meeting minutes, and project schedules
Prepare project binders, job site documentation, and city/permit packets
Maintain digital/physical filing systems for inspections, job codes, site photos, and project updates
Help track project expenses, match invoices to POs, route approvals, and support AP/AR
Create and distribute weekly reports: schedule updates, subcontractor status, and punch list progress
Support superintendents with job site needs, deliveries, sign-in sheets, and visitor logs
Assist with project close-out: warranties, O& M manuals, as-builts, training docs, and completion packages
Answer phones, greet visitors, and support general office operations when needed
Requirements
2–5+ years administrative experience in construction, contracting, or engineering
Familiar with Procore, Bluebeam, PlanGrid, or construction PM software
Highly organized, deadline-driven, and strong problem solver
Comfortable communicating with subcontractors, inspectors, and field leaders
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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