Job Information
Robert Half Legal Assistant in Burlingame, California
Description
A Burlingame-based law firm is seeking a highly organized and detail-oriented Legal Assistant to support a Trusts & Estates team. This is a process-driven, administrative-focused role supporting a group of paralegals with document management, file organization, and day-to-day workflow coordination.
This position is ideal for someone who thrives in a structured environment, takes ownership of routine processes, and can work independently with strong attention to detail.
Key Responsibilities:
Manage daily document flow, including scanning, organizing, and filing incoming mail and client documents
Maintain and organize physical and electronic client files, including file creation and ongoing file management
Prepare and process outgoing correspondence and document transmittals
Finalize documents for signature, ensuring accuracy and completeness
Track certified mail receipts and delivery confirmations
Assemble exhibits and supporting documentation for legal filings, tax returns, and petitions
Coordinate administrative filings, including lodging wills and recording deeds
Prepare proofs of service and assist with post-recording document processing
Support file audits, document organization, and records management projects
Provide administrative support to a team of five paralegals, including remote team members
Requirements
Qualifications:
Minimum 1+ year of experience in a law firm environment required
Strong administrative, filing, and document management experience
Ability to manage recurring tasks independently with minimal supervision
Excellent organizational skills and attention to detail
Proficiency in Microsoft Office (Word, Outlook, Excel); Adobe Acrobat a plus
Strong written and verbal communication skills
Ability to follow established procedures and maintain consistency across tasks
Reliable and detail-oriented with a strong follow-through mindset
Comfortable handling structured, process-driven work on a daily basis
Able to prioritize tasks and manage a consistent workflow independently
Team-oriented with the ability to support multiple stakeholders
Interested in developing experience within Trusts & Estates
Ability to report onsite in Burlingame, CA 5 days/week
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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