Job Information
Mains'l Services Executive Assistant in Brooklyn Park, Minnesota
Executive Assistant
Brooklyn Park, MN
Full Time
Mid Level
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Executive Assistant
Brooklyn Park, MN| Full-Time | Onsite
At Mains’l, our vision is a world where people live their lives with meaning and purpose — and strong leadership support makes that possible.
We are looking for an experienced Executive Assistant who thrives in a fast-paced, mission-driven environment and brings organization, discretion, and operational strength to our executive team.
The Executive Assistant will provide high-level administrative support to Mains’l senior leadership, including the COO, MN Director of Services, and MN Services Leadership Teams. You will ensure smooth daily operations and enable executives to focus on strategic priorities. The ideal candidate will demonstrate exceptional organizational skills, sound judgment, and the ability to anticipate needs in a fast-paced environment. If this sounds like you, see more below.
Why Join Mains’l?
At Mains’l, we are committed to person-centered practices and building a workplace rooted in our Mission, Vision, and Values. This role offers the opportunity to contribute meaningfully behind the scenes while supporting leaders who directly impact the lives of the people we serve.
Mains'l is committed to providing Equal Employment Opportunities to all employees and applicants.
Work Environment
Onsite in Brooklyn Park, MN
Full-Time, daytime schedule
Salary
$28.99-32.74 / hour depending on experience
Non-exempt
What You’ll Do
Executive Support-
Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts
Prepare and organize meeting agendas, executive summaries, and follow up documentation
Handle sensitive and confidential information with professionalism and discretion
Conduct research, compile data, and prepare executive summaries
Anticipates executive needs and proactively identifies solutions
Communication & Coordination
Draft, review, edit and distribute communication as requested
Compile, edit, and organize reports and presentations
Utilize various software platforms to create or enhance documents and forms
Meeting & Event Management
Plan and execute leadership meetings and service team events
Compile, transcribe and distribute meeting minutes
Coordinate meeting logistics including venues, catering, material, and equipment needs
Collaborate with internal teams to schedule and support Mains’l employee events
Partakes in Employee Recognition Committee
Operational & Administrative
Track expenses, process invoices and support budget management
Creates a variety of reports upon request
Gather and submit required reports and documentation to external contractors
Assist with managing, tracking, and filing service-related licenses and certifications
Track and manage county and state licensing visits in partnership with services, maintenance, and property management teams
Manage service referral process in collaboration with services leadership
About You:
Education & Experience
5 Years of experience in Progressive Administrative Services
2 years of executive assistant experience
Associates degree in Business Administration, Office Administration, Communication or Management
Bachelor’s degree Preferred
Coursework or certifications related to Office Administration, project management, Microsoft Office, time- management or productivity systems
Core Strengths
Exceptional organizational and time-management skills
Consistently reliable and dependable
Ability to manage multiple priorities simultaneously
Task-oriented with strong attention to detail
Exceptional written and verbal communication skills
Effective and collaborative team player
Comfortable navigating technology and office software
Solutions-oriented problem solver
If you are looking for a role where your organization, foresight, and professionalism truly matter — we encourage you to apply.