Job Information
MTA Director Administration & Timekeeping in Brooklyn, New York
Director Administration & Timekeeping
Job ID: 15297
Business Unit: New York City Transit
Location: Brooklyn, NY, United States
Regular/Temporary: Regular
Department: Administration & Timekeeping
Date Posted: Apr 13, 2026
Description
Title: Director Administration & Timekeeping
Department: Buses
Authority: TA, OA, & MTA BUS
Division/Unit: MSE/ Business Planning & Administration
Work Location: Multiple Locations
Hours: As Required
Compensation:
$126,028 (min) - $157,535 (Mid)
Deadline (If Applicable):
05/01/26
Reporting Manager (If Applicable):
Sr Dir Administration, Personnel & Mtce Picks
Position Summary:
The Director, Administration and Timekeeping position is accountable for directing all administrative activities for the Maintenance, Support and Engineering Division. In addition, the position is responsible for overseeing the payroll and timekeeping functions for over 800 hourly and supervisory employees in the UTS Timekeeping System. Accountable for the timely & accurate submission, distribution & problem resolution of the Maintenance, Support & Engineering Payroll. Conducts internal payroll audits on various absences. Supervise Timekeeping staff. Directs the implementation of employee availability monitoring and improvement of overall availability for the Maintenance, Support and Engineering Division. Provides internal labor relations functions and grievance resolution. Manages, tracks, and implements Random Drug Testing (RDT) program. Manages labor, material, and overtime budgets for bus Maintenance, Support and Engineering Division. Provides full-service administration functions such as retirements, promotional evaluations, new hire onboarding, FYI network, disciplinary proceedings, dismissal, resignation, and staff training and development for all staffing levels. Ensure adherence to Family and Medical Leave (FMLA) policies & procedures, track approvals, denials & report on usage.
Responsibilities:
Directs, monitor, and coordinate timekeeping and UTS computerized payroll functions for the Maintenance, Support and Engineering Division, and Central Road Service (CRS) employees. Liaison for the KRONOS timekeeping system. Oversees the developments and implementation of timekeeping and payroll processes to improve accuracy and functionality. Manage all pay adjustments, ensure correct payments, and meet payroll transmittal deadline for hourly & supervisory employees. Conducts and oversees internal audits and internal controls and ensure compliance with policies and regulations.
Provides full-service administration functions such as retirements, promotional evaluations, new hire onboarding, FYI network, disciplinary proceedings, dismissal, resignation and staff training and development for all staffing levels. Conducts audits of payroll process & administrative tasks. Directs the analysis and preparation of all required statistical and other related reports used to analyze trends in overtime usage, absenteeism, and employee availability.
Acts as Labor Relations liaison for the Maintenance, Support and Engineering Division. Reviews and investigates disciplinary charges and contract grievances. Provides guidance and interpretation on applicable Collective Bargaining Agreements (CBAs).
Directs the implementation of employee availability monitoring and improvement of overall availability for the Maintenance, Support and Engineering Division. Manages labor, material, and overtime budgets.
Acts as Work Partners liaison for the FMLA. Ensure employees adhere to Company’s attendance policy. Manages, tracks, and implements Random Drug Testing (RDT) program for all Hourly & Supervisory employees for the Maintenance, Support & Engineering Division. Acts as an HR Liaison for various Human Resource and administrative functions.
Education and Experience:
A Baccalaureate Degree from an accredited college in Business Administration
Eight (8) years of related experience, and four (4) years which must have been in a managerial/supervisory/administrative capacity.
A satisfactory equivalent of education and experience may be considered in lieu of a degree.
Desired Skills:
Extensive knowledge of payroll and timekeeping systems (e.g., UTS or comparable workforce management systems) with demonstrated ability to ensure accurate and timely payroll processing for large employee populations.
Ability to supervise and develop administrative and timekeeping staff, ensuring accountability, accuracy, and adherence to established procedures.
Experience managing and monitoring employee availability, attendance trends, and workforce utilization.
Ability to conduct payroll and attendance audits/internal controls, identify discrepancies, and implement corrective actions to ensure compliance.
Knowledge of NYCT & MTA Bus policies and procedures related to Human Resources, Labor Relations, Employee Availability, Civil Service, and Union Contracts.
Must possess excellent verbal, written and interpersonal skills.
Knowledge of Bus Maintenance Operations and have strong analytical and problem-solving skillls
Selection Method:
Based on evaluation of education, skills, experience, interview, and written assessment.
All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal.
Other Information:
Appointment may be at a comparable level to current level of selected candidate. (If necessary)
As an employee of MTA NYC Transit, you may be required to complete an annual financial disclosure statement with the state of New York, if your position earns more than $101,379 (this is subject to change) per year or if the position is designated as a policy maker.
How To Apply:
Qualified applicants can submit an online application by clicking on the ‘APPLY NOW’ button from either the CAREERS page or from the JOB DESCRIPTION page.
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Equal Employment Opportunity:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.