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Position Summary:

The Trade Compliance Manager coordinates all import/export transactions and ensures that appropriate documentation and that all applicable laws are followed for the movement of company equipment and material as well as information/data transfers.

Key Responsibilities:

• Serve as primary Dynamic Aviation interface with US Customs, Directorate of Defense Trade Controls, (DDTC, US Department of State), and Bureau of Industry and Security (BIS, US Department of Commerce)
• Prepare and process import/export documentation according to regulations
• Maintains physical and digital records for all programs- including licenses/exemptions, Ferries, deployed staff with PPE issued
• Responsible for the movement of equipment and material in/out of country in compliance with all applicable regulations
• Work with Program Managers, Pilots, and Logistics regarding all OCONUS flights to ensure paperwork is produced and prepped. and brokerage paperwork is submitted as needed
• Monitor changes in import/export laws or regulations and modify Dynamic Aviation process and procedures accordingly
• Advise internal customers on import/export restrictions, requirements or other customs-related matters
• Monitor and trace the location of company equipment and material
• Maintain inventory and space for Secured ITAR closet in designated areas. Ensure compliance with proper locking and access with Security
• Confer with officials in various agencies to facilitate clearance of goods through customs and quarantine
• Provide advice on transportation options for company equipment or material and review needed Commercial Invoice documentation for completion
• Complete all application paperwork for export and import licenses
• Ensure maintenance of current licenses and renewals
• Maintain and update company Export Compliance Manual to reflect current changes in Export Reform and how it impacts the company. This includes creating new PandP/SOPs as needed to address changes, issues, and general process updates
• Maintain an update SOPs on annual renewal basis at minimum
• Perform regular, quarterly, internal export compliance audits
• Perform export compliance training for company personnel. Produce and maintain companywide training with training department
• Work and meet with members of other departments to ensure proper trade compliance (Logistics, BD, Security, Etc.), Subcontractor/Contractor reviews and working with their Trade Compliance departments regarding licenses, shipping, etc.
• Responsible for filing in the Automated Export Systems (AES)
• Maintains AES system accesses for Company and various departments that use system. Includes training
• Obtain and maintain Empowered Official designation to complete licensing with the DDTC; but to also enforce compliance in all areas of the company according to federal standards.
• Completes Annual Renewal of DDTC Registration which includes working with Senior Leaders to confirm details, and helps create Corporate Structure Documents to include with renewal application
• Maintains SNAP-R (BIS licensing system for Non-USML controlled items) and CARM (Canadian systems for brokerage) logins and communications.
• Complete End User Export Screenings for Sales
• Obtains and Maintains POAs for logistics personal and trade compliance staff for imports
• Ability to address company compliance issues as they occur during normal business hours as well as outside normal business hours due to international location needs
• Maintain and add to ERP system as needed regarding updates and changes, which includes Schedule B, CCL, HTS/HS, BIS, USML codes and classifications for both US and international systems
• Maintain ITAR secure Drives for customer programs
• Address issues with all levels of Senior Leadership, Management, Contractors, and other departments to ensure complete compliance with Federal Regulations
• Other duties as assigned

Required Qualifications

Bachelors degree in a related field of study

Previous experience performing import/export coordination responsibilities for a medium sized government contractor

Must be detail oriented and extremely well organized

Experience providing excellent customer service to internal and external customers

Excellent written and verbal communication skills

Knowledge of and experience working with laws, legal codes and government regulations

Experience and confidence in Microsoft Office p