Job Information
HCA Healthcare Senior Admin Assist in Brentwood, Tennessee
Work Schedule: Position is onsite Mon-Fri
Location: 2000 Health Park Drive Brentwood, TN
Do you have the career opportunities as a(an) Senior Admin Assist you want with your current employer? We have an exciting opportunity for you to join HCA Healthcare which is part of the nation's leading provider of healthcare services, HCA Healthcare.
Benefits
HCA Healthcare offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
Free counseling services and resources for emotional, physical and financial wellbeing
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
Employee Stock Purchase Plan with 10% off HCA Healthcare stock
Family support through fertility and family building benefits with Progyny and adoption assistance.
Referral services for child, elder and pet care, home and auto repair, event planning and more
Consumer discounts through Abenity and Consumer Discounts
Retirement readiness, rollover assistance services and preferred banking partnerships
Education assistance (tuition, student loan, certification support, dependent scholarships)
Colleague recognition program
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)
Note: Eligibility for benefits may vary by location.
Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Senior Admin Assist where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!
Job Summary and Qualifications
Job Summary:
To provide administrative support to the assigned department, primarily supporting the Senior Vice President.
Coordinate Senior VP’s calendar, schedule meetings/events on their behalf and assist in coordination of various team meetings/events
Serve as primary contact for department guests and assist with meeting planning, including making arrangements for meeting rooms, refreshments, AV equipment, etc., as needed, and facilitate inquiries into department by all constituents
Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.
Code and coordinate all invoices through the approval process, working closely with company accounting function
Maintain copies of all invoices and statements within vendor files, e.g., publishers, vendor discount partners, affiliates, etc.
Prepare month end reports and submit time usage for Kronos
Coordinate monthly communications with leaders, employer clients, and others, as directed
Develop and maintain accurate team/directors/employer contact lists, including addresses (email & physical), phone numbers, etc.
Provide general administrative support, including creating labels for packages/letters to be mailed and ensuring parcel drops, making copies, filing, answering phones, delivering mail, sending faxes, drafting, and typing correspondence, etc.
Assist with vendor relations program, including research/investigation of vendor credibility, prospective vendors, initial phone contacts, maintenance of vendor database and disposition files, vendor contracts and correspondence, and information about cross-branding opportunities. Track members obtained through designated vendor programs (if applicable)
Assemble and keep track of monthly performance reports from department managers for executive leadership
Assimilate and record designated member and participant statistics and reports and maintain in an orderly and accessible place
Prepare information packets for prospective members, affiliates, vendors, etc.
Develop and maintain filing system for department correspondence
Assist with proofreading and editing department documents
Order supplies for department; monitor associated expenses in relation to the budget
Arrange leader travel as needed, including booking and creating itineraries. Prepare expense reports upon request
Assist with presentations for the board, key clients, and prospects, including assembling sales packages
Assist other departments with needs, as directed
Demonstrate a mature approach and commitment to work
Adhere to Code of Conduct, HIPAA guidelines, and member confidentiality of PHI
Perform other duties as required by management
Adheres to all company policies, procedures and business ethics codes and ensures they are communicated and implemented within customer clinics and programs.
Job Qualifications:
High School Graduate/Equivalent required
College Graduate preferred
4+ years of experience as a Admin Assist required
Admin Assist in a healthcare environment highly preferred
"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Senior Admin Assist opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.