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Job Description/Duties: The Executive Assistant / Operations Support Specialist plays a critical role in ensuring the smooth and effective functioning of WAB2G?s daily operations. This position provides high-level administrative, operational, and project support to the Executive Director and collaborates closely with staff across the organization. The ideal candidate is detail-oriented, highly organized, and committed to trauma-informed, healing-centered work with families impacted by violence, incarceration, and system involvement. Key Responsibilities Executive & Administrative Support Manage the Executive Director?s calendar and the organization?s master Monitor email and voicemail, draft correspondence, and prioritize Serve as the primary point of contact for internal and external Operations & Systems Maintain organized digital and physical files, trackers, and contact Support financial processes including receipts, invoices, vendor communication, and expense Manage the phone system and support staff with Maintain and update the office inventory system and train staff on Assist with developing and improving operational policies, procedures, and Project & Program Support Support the Executive Director with ongoing projects, research, and cross-department Assist staff with program logistics, materials, and administrative Contribute to organizational planning aligned with WAB2G?s mission and theory of Event & Meeting Coordination Coordinate staff meetings, trainings, and community Prepare agendas, materials, Zoom links, and meeting Required Amount of Experience: 2+ years of administrative or operations experience Required Skills: Strong organizational, communication, and time-management Ability to multitask, prioritize, and work Professional, collaborative, and mission-aligned Experience working with communities impacted by trauma, violence, incarceration, or Commitment to trauma-informed, culturally responsive, and healing-centered High attention to detail and discretion with confidential Proficiency in Microsoft Office, Google Workspace, and Valid Driver?s License required. Is U.S. Citizenship Required? No Is there a minimum age requirement, based on applicable laws? No Required Education: High School/GED Driver\'s License Required? Yes If yes, what type? Regular (Class D) Are background checks required? Yes If yes, please specify: CORI and SORI Is drug testing required? No Is physical required? No Do you require / conduct an assessment test? No How do you want job seekers to contact you? Email Specific application Instructions: Go to this webpage, https://wab2g.org/job1/ , and review the full job description. Follow the link at the bottom of the page to apply.