Job Information
Aston Carter Executive Assistant III in Boston, Massachusetts
Executive Assistant
Boston, MA
Job Description
Our client is seeking a highly organized and proactive Executive Assistant to support the VP of an AI‑driven team. This role requires exceptional attention to detail, the ability to manage competing priorities, and strong execution across a high volume of tasks. Key responsibilities include complex calendar management, scheduling, email oversight, and acting as a proxy when needed. The Executive Assistant will also manage travel and expenses, maintain operational efficiency, and ensure timely follow‑up on critical tasks and deliverables.
Responsibilities
Manage complex calendar scheduling and prioritize requests effectively.
Coordinate domestic and international travel arrangements, including visa processing.
Partner with facilities to coordinate office moves and seating assignments.
Handle sensitive information with the highest level of confidentiality and professionalism.
Communicate on behalf of the VP and act as a proxy when appropriate.
Manage expense reports and other administrative workflows efficiently.
Document, track, and follow up on action items to ensure timely completion.
Essential Skills
Minimum 5 years of experience supporting senior leadership (VPs, C‑suite, etc.).
Strong proficiency with Microsoft Office and Outlook.
Excellent verbal and written communication skills.
Ability to adapt quickly, prioritize, and make sound decisions in a fast‑paced environment.
High integrity and discretion when handling confidential information.
Strong attention to detail and the ability to respond with urgency when needed.
Additional Skills & Qualifications
At least two years of college required; bachelor’s degree preferred.
Experience collaborating and negotiating with other administrative teams.
Previous experience in the technology industry or similarly fast‑paced environments.
Prior experience supporting a VP‑level executive in a tech or corporate setting.
Job Type & Location
This is a Contract position based out of Boston, MA.
Pay and Benefits
The pay range for this position is $38.00 - $40.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Boston,MA.
Application Deadline
This position is anticipated to close on Mar 18, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.