Job Information
Aston Carter Project Manager - Client Invoicing Transformation in Boca Raton, Florida
Job Title: Project Manager – Client Invoicing & ERP Stabilization (Contract)
Job Description
This contract Project Manager role focuses on stabilizing and optimizing the project invoicing function following a recent ERP implementation within a professional services environment. You will lead post–go-live efforts to bring structure, consistency, and accountability to invoicing and accounts receivable processes, while driving workforce adoption, improving workflows, and preparing the function for future M&A integration. This is an approximately six‑month interim engagement, with potential extension based on progress and business needs.
Responsibilities
Lead end-to-end project management for the stabilization of project invoicing processes after ERP go-live.
Establish, communicate, and enforce clear timelines, milestones, and deliverables for invoicing and related activities.
Proactively identify and remove roadblocks, escalating issues as needed while holding stakeholders accountable for commitments.
Act as a front-facing, directive project leader who drives execution and ensures follow-through across teams.
Support accounts receivable and project invoicing operations, including prebills, draft invoices, and billing cycles.
Ensure timely and accurate invoicing by enforcing billing deadlines, controls, and standard operating procedures.
Partner closely with Accounting to stabilize invoicing during audits and day-to-day operations.
Work within invoice portals and ERP system workflows to ensure invoices flow correctly from creation through approval and submission.
Support teams adapting to a new ERP system by addressing post–go-live challenges and questions.
Identify system usage issues, inefficiencies, and gaps related to project invoicing and accounts receivable.
Collaborate with stakeholders to optimize ERP workflows and configurations that impact invoicing and billing.
Assess training and adoption gaps and recommend targeted actions to improve user proficiency and compliance.
Conduct discovery sessions to understand root causes of invoicing challenges across people, process, and technology.
Gather, document, and validate business requirements related to invoicing, accounts receivable, and billing operations.
Assess where processes, roles, and systems are breaking down, and propose practical, scalable improvements.
Recommend and help implement best practices to enhance process efficiency, accuracy, and control in invoicing.
Track progress, issues, and performance metrics across invoicing cycles and related workflows.
Pull, analyze, and interpret invoicing and accounts receivable data to identify trends, bottlenecks, and risks.
Provide clear, concise reporting and updates to leadership on current status, pain points, and required changes.
Drive buy-in, accountability, and consistent behavior across teams adjusting to new systems and processes.
Navigate varying levels of adoption and performance, providing structure and guidance where needed.
Support leadership in creating order, consistency, and governance during a period of transition and change.
Help define longer-term support, staffing, and operating model needs for the invoicing and AR function.
Partner closely with Accounting leadership and the Enterprise PMO to align project activities with broader priorities.
Help organize and support an integration management office–style structure within Accounting.
Support future M&A integration workflows by ensuring invoicing processes and systems are ready for additional complexity.
Essential Skills
Proven experience as a Project Manager leading complex, cross-functional initiatives.
Professional services industry experience managing project-based invoicing and client billing.
Hands-on experience with project invoicing, including managing billing for multiple projects and clients.
Practical experience with accounts receivable operations in a project-based environment.
Experience managing prebills and draft invoices and shepherding them through review and approval.
Demonstrated ability to enforce billing timelines, controls, and deadlines with multiple stakeholders.
Strong project management skills, including planning, timeline management, and risk and issue management.
Experience in change management, particularly in environments undergoing system or process transformation.
Ability to drive adoption of new processes and systems and to influence behavior across diverse teams.
Strong stakeholder management skills, with the ability to set expectations and drive outcomes.
Excellent communication skills, with the ability to present recommendations and status clearly to leadership.
Process-oriented mindset with strong attention to detail and a bias toward execution and results.
Comfort working in fast-moving, transitional environments where priorities and needs may evolve.
Additional Skills & Qualifications
Experience supporting ERP implementations post go-live, particularly in invoicing and accounts receivable.
Strong understanding of invoice portals and billing systems and how they integrate with ERP platforms.
Experience gathering business requirements and leading structured discovery sessions with stakeholders.
Background in accounting operations or close collaboration with Accounting and Finance teams.
Experience with process improvement, including identifying root causes and implementing best practices.
Ability to analyze data and reporting related to invoicing and accounts receivable to inform decisions.
Experience supporting M&A integration workstreams, especially around financial processes and systems.
Ability to balance immediate stabilization needs with longer-term optimization and scalability.
Comfort being highly visible, assertive, and directive when needed to drive accountability and progress.
Ability to thrive in environments undergoing change, with flexibility to adapt as processes evolve.
Work Environment
This is a fully remote contract position aligned to Eastern Time working hours, providing flexibility in location while maintaining close collaboration with distributed teams. Occasional travel to Boca Raton, FL may be required for key meetings, workshops, or onsite sessions with stakeholders. You will work in a professional services context, partnering closely with Accounting, Enterprise PMO, and cross-functional teams, leveraging ERP systems, invoice portals, and standard productivity and collaboration tools. The environment is fast-moving and transitional, with a strong focus on structure, accountability, and continuous improvement.
Job Type & Location
This is a Contract position based out of Boca Raton, FL.
Pay and Benefits
The pay range for this position is $40.00 - $58.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Apr 30, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.