Job Information
City of Boca Raton Events Permit Coordinator in Boca Raton, Florida
Events Permit Coordinator
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Events Permit Coordinator
Salary
$58,531.20 - $75,046.40 Annually
Location
Boca Raton, FL
Job Type
Full-Time
Job Number
04596
Department
Recreation Services
Division
Boca Raton Community Center 61/23121
Opening Date
03/05/2026
Closing Date
3/10/2026 11:59 PM Eastern
FLSA
Non-Exempt
Bargaining Unit
N
Description
Benefits
Questions
General Statement of Job
The Events Permit Coordinator performs skilled clerical and administrative work in support of the Recreation Services Department by managing the special event permit process from application through approval. This position serves as the primary point of contact for permit applicants, providing guidance on procedures, policies, and regulations, and ensures accurate processing of fees, invoices, and documentation. The role also assists with the coordination, setup, and execution of community events. Work is performed under general supervision.
Essential Functions
Assists and advises the general public in matters relating to the special event permit process, procedures, policies, and regulations.
Serves as the point of contact for all recreation events (athletics, weddings, tournaments, internal events, film, etc.) permits.
Tracks permit application from submission through approval; receive money and ensure completion of process.
Handles all aspects of the event permit application process including taking and processing fees and initiating invoices.
Resolves customer complaints or inquiries.
Reviews and processes, chargebacks and refunds
Supervises the flow of all paperwork to initiate permitting process.
Verifies applications and permits for completion.
Assists with community events and programs including set up and break down.
Knowledge, Skills and Abilities
Knowledge of:
Special event permit processing and related procedures
Standard office practices, methods, and professional business communication
Department programs, policies, and procedures
Skilled in:
Using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an advanced level.
Building and maintaining effective working relationships with staff, vendors, partners, and the public.
Promoting a positive organizational image and engaging with the community in formal and informal settings.
Working independently and collaboratively to complete assignments efficiently.
Communicating clearly and effectively, both orally and in writing, with diverse audiences.
Managing tasks to meet deadlines, stay within budget, and comply with policies.
Taking accountability for personal performance and contributing to organizational goals.
Operating standard office and computer equipment.
Applying professional interpersonal and communication skills in a complex organizational environment.
Ability to:
Understand and follow oral and written technical and general instructions.
Strong attention to detail, organizational skills, and time management.
Sound judgment in seeking out resources and consulting with others to gain and share information.
Produce quality work and meet established deadlines.
Plan, organize, and implement specialized recreational programs.
Establish and maintain effective working relationships with associates and the general public
Analyze workflow procedures and recommend improvements
Participate in office activities to ensure uninterrupted flow of workload
Understand and follow oral and written instructions.
Work independently with minimal supervision
Build and maintain effective relationships with employees, participants, and the general public.
Adapt to a flexible work schedule, including weekdays, weekends, and evenings, as required.
Minimum and Preferred Qualifications
Associate degree from an accredited community college, or completion of 60 credit hours of post-secondary education from an accredited college or university toward a four-year degree
Experience in scheduling events
PREFERRED QUALIFICATIONS:
- Four (4) years of general office or clerical experience, including experience in issuing permits.
Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree.
SPECIAL REQUIREMENTS:
- State of Florida Class “E” Driver's License
POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS:
Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
Criminal Background Check
Employment Verification
Motor Vehicle Report
Physical and Environmental Demands and Conditions
The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Occasionally ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.
Occasionally moving self in different positions to accomplish tasks in various environments including tight and confined spaces.
Continuously remaining in a stationary position, often standing or sitting for prolonged periods.
Occasionally moving about within the immediate work area to accomplish tasks.
Continuously moving from one worksite to another.
Occasionally adjusting or moving objects up to 20 pounds in all directions.
Continuously communicating with others to exchange information.
Continuously repeating motions that may include the wrists, hands and/or fingers.
Continuously operates a computer and other equipment using motions requiring manual dexterity or fine motor skills.
Occasionally operating machinery and/or power tools.
Occasionally operating motor vehicles or heavy equipment.
Continuously assessing the accuracy, neatness and thoroughness of the work assigned.
Continuously ability to observe details accurately and identify variances.
Occasionally lift/carry objects 25 pounds or less.
Occasionally push/pull objects 25 pounds or less.
Continuously working in a normal office environment with few physical discomforts.
Occasionally working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation or the like.
Occasionally working in an area that is very uncomfortable due to extreme temperature, noise levels or other environmental conditions.
Occasionally working in an outdoor area where exposure to animals, reptiles and/or insects may occur.
Occasionally working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls.
Continuously regular in office attendance.
Essential Employee Designation
When normal operations of City departments are suspended or interrupted due to a declaration that a state of emergency exists, any employee may be deemed essential by the City. For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.
The City of Boca Raton is an Equal Opportunity (https://www.myboca.us/1226/Equal-Employment-Opportunity) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
BENEFITS SUMMARY
Full-Time Non-Bargaining Employees
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Years of Service Accrual
0 to 5 full years 8 hours per month
5 to 10 full years 10 hours per month
10 to 15 full years 12 hours per month
15 full years and over 14 hours per month
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of Service Percentage
Less than 2 full years 0%
2 to 5 full years 10%
5 to 10 full years 20%
10 full years or more 30%
Retirement (normal, early or disability) 50%
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December.
Years of Service Benefit
5 to 10 full years $600 annually
10 to 15 full years $800 annually
15 full years and over $1,000 annually
RETIREMENT PLANS: The two pension/retirement options are listed below:
An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.
An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.
The two (2) options will be fully explained prior to an irrevocable selection.
Optional: 457 Deferred Compensation Savings Plan is available.
HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.