Job Information
Robert Half Administrative Assistant in Boca Raton, Florida
Description We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. This contract position is ideal for someone who thrives in a fast-paced environment and is skilled at managing multiple administrative tasks. The role will involve supporting various processes and ensuring efficient communication with vendors and internal teams.
Responsibilities:
• Input customer purchase order details accurately into the internal system.
• Prepare worksheets for quotes and review purchase orders to ensure accuracy.
• Record supplier quotes and maintain organized documentation within the system.
• Organize and file important documents systematically for easy retrieval.
• Monitor order acknowledgments and follow up on delayed deliveries.
• Communicate with vendors to obtain pricing updates and check order statuses.
• Manage inbound and outbound calls, addressing inquiries and resolving issues.
• Support the Account Manager with additional tasks as needed. Requirements • Proficient in answering inbound calls and providing exceptional customer service.
• Skilled in accurate data entry and maintaining organized records.
• Competent in handling email correspondence with vendors and clients.
• Experienced in using Microsoft Office applications, including Excel, Outlook, PowerPoint, and Word.
• Ability to schedule appointments and manage calendars efficiently.
• Strong communication skills for interacting with vendors and internal teams.
• Capable of managing multiple tasks and prioritizing effectively in a dynamic environment. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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