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Overview

Administrative Coordinator

The Administrative Coordinator supports physicians and nurse practitioners in an ambulatory setting by coordinating provider schedules for home-based and assisted living clinical care. Reporting to the CHPP Practice Director, the full-time Coordinator ensures efficient day-to-day practice operations and promotes optimal patient satisfaction.

Physician practice or medical setting experience is required.

Job Details

Responsibilities:

• Ability to handle several priorities simultaneously

• Ability to work independently

• Coordinates the day to day schedules for physicians and nurse practitioners

• Books patient appointments in EPIC for Home Based Care or assisted living facilities

• Confirms patient appointments

• Maintains program statistics for visit volume and other metrics

• Provides administrative services including: maintaining calendars, organizing meetings, word processing, phone messages, ordering and maintaining office supplies, and general office duties

• Maintains accurate filing/record keeping systems

• Processes mileage reports/ check requests/ purchase orders and expense reports

• Assists in the preparation of reports in wide scope of topics

• Manages and coordinates several projects at one time and completes them efficiently and accurately

• Maintains excellent communication with internal staff members and with representatives from other departments and outside parties

• Conducts herself/himself in conformity with all Compliance Assurance Standards

• Performs related duties as assigned and unrelated duties as requested

• Employee conducts himself/herself in conformity with the HIPAA Compliance Program and applicable institutional policies and procedures for patient privacy. In addition, employee conducts himself/herself in conformity with CHS Security Polices and Procedure

• All necessary administrative tasks for the smooth and efficient operation of the program

  Requirements:

• Bachelor’s Degree preferred

• Excellent knowledge of grammar, punctuation, spelling

• Courteous and helpful telephone skills

• Ability to work well with others

• Good organizational skills and attention to detail

• Good writing and communication skills

• Strong Microsoft Word, Excel, and Power Point skills.

• Minimum 3 years’ experience as an administrative assistant, secretary, coordinator or other related experience

  Be part of something meaningful. Help us care for our community with compassion and excellence.

Salary Range

USD $22.06 - USD $29.66 /Hr.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies, and experience and position location. The salary range or rate listed does not include any bonuses/incentive, differential pay or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.