Job Information
Neptune Technology Group Inc. Sr. Office Administrator in Bellwood, Pennsylvania
Description
Key Responsibilities
Front Desk & Office Coordination
Greet and assist visitors, clients, and employees in a professional and friendly manner
Answer and route incoming calls and manage general inquiries
Maintain a clean, organized, and welcoming reception and common areas
Manage incoming and outgoing mail and packages
Coordinate office supplies
Maintain kitchen and break areas to ensure they are clean, organized, fully stocked, and welcoming for employees and guests
Support meeting setup and office event coordination
Serve as a go-to resource for general office needs
HR & Employee Experience Support
Assist with new hire onboarding logistics (workspace setup, welcome materials, scheduling, etc.)
Complete and process I-9 documentation in coordination with the HR Business Partner
Create and manage employee badges/access credentials
Coordinate birthday gifts and other employee recognition initiatives
Support internal engagement activities and team events
Assist HR with administrative projects as needed
Qualifications
1–3 years of experience in an administrative, receptionist, office coordinator, or HR support role
Strong organizational skills and attention to detail
Professional, warm, and service-oriented demeanor
Ability to handle confidential information with discretion
Comfortable managing multiple priorities in a dynamic environment
Proficient in Microsoft Office
Experience with Outlook is a plus
Skills & Attributes
Strong written and verbal communication skills
High level of professionalism and reliability
Positive, proactive mindset
Strong time management and follow-through
Passion for creating a welcoming and engaging workplace
Requirements
Education/Experience: Typically requires 3+ years of relevant experience.
Location: Bellwood PA
Neptune Technology Group Inc./Muni-Link does not sponsor U.S. work authorizations for this position, including H-1B, O-1, and TN. Neptune also does not sponsor individuals in F-1 status for this role.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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