Job Information
Western Washington University Program Coordinator for Early Childhood Education in Bellingham, Washington
Program Coordinator for Early Childhood Education
Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=502931&lJobSourceTypeID=796&sLanguage=en-us) Work type: Permanent Part Time
Location: Bellingham, WA
Categories: Woodring College of Education
Position TitleProgram Coordinator for Early Childhood Education
About the University
Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.
Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
About the DepartmentElementary Education supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity.
About the Position
In this position, you will work independently and consult with the Department Manager and Program Director to coordinate the Early Childhood Education Program (ECE), ECE students, ECE faculty and operations of the department office. You will be the first point-of-contact for people calling, emailing, and visiting the department. You must be able to employ excellent organizational skills, be attentive to detail, and prioritize multiple tasks. You should have strong interpersonal skills and the ability to work both independently and in a team environment often dealing with sensitive and confidential information.
Responsibilities include:
Program Advising & Activities Tasks
Act as the point of contact for the ECE program; answer program related quested regarding eligibility, admission, and course sequence requirements
Explain established policies and procedures for persons having questions concerning ECE programming and activities, and general programming inquiries.
Develop and implement strategies to help empower students and improve program diversity and retention
Design and implement student performance plans for students experiencing academic challenges, including weekly coaching and support emails.
Create, implement, and assesses advising programs for engaging students and monitoring student progress toward academic and career goals
Confer regularly with representatives of on-campus academic and administrative support units regarding the interpretation and implementation of ECE related activities, opportunities, and available resources
Provide timely and accurate program information to faculty, staff, students and others through verbal and written communication, individual conferences and presentations
Maintain confidentiality with student support and legality with state, professional program, and university requirements
Collaborate with off-campus programs implementation of ECE programming and resources
Organize and participate in ECE professional development activities
Monitor ECE program activities in relation to established ECE program goals as designed and implemented collaboratively with department manager and program director
Program Marketing & Recruitment:
Manage program websites and content updates for ECE programming
Provide support to general Woodring recruitment and program promotion as requested by department
Create and edit correspondence, printed materials, and news releases related to ECE
Maintain and interact with ECE cohort specific Facebook pages and groups
Program Administration Tasks:
Develop or revise policies and procedures and communicate with ECE faculty and other stakeholders.
Disseminate program information to administration, department staff, students, and faculty
Process general office paperwork, including writing reports, letters and memorandums
Assist in preparation of endowment reports
Collect data for quarterly program review process and manage the administration of review process with Program Director
Communicate quarterly assessments to Program Director
Maintain technology literacy by attending regular trainings
Coordinate arrangements for ECE activities such as meetings, conferences, and luncheons
Schedule ECE appointments and meetings
Evaluate applicant transcripts for endorsement and certificate program coursework and competency standards to provide to directors and department chairs for program admission consideration
Assists ECE faculty with accessing program applications for review and maintaining and updating prospective student information
Disseminate DCYF, PRC, and OSPI clearance requirements to new program admits, SPED ECE admits, and students in the Bremerton outreach site
Track program clearance completion, as well as HIPPA compliant TB test requirements.
Monitor and communicate clearance expiration for duration of student's time in program
Collaborate with the Special Education and Elementary Education Program regarding course overrides for SPED-ECE and ELED students. Request overrides for ECE, SPED and ELED students from other departments.
Assist ECE faculty with submitting Woodring professional development travel funding requests, and SAP Concur travel request and expense reports following university travel policy and procedures.
Serve as one of the designated departmental credit card holders; make purchases following university policy and procedures.
This is a 9 month, 25 hour/week position. Position is based on-site and in-person at the Bellingham main campus. Additional evening work will be required on occasion to support program events, as well occasional travel to Woodring outreach sites and regional colleges for meetings and recruitment events.
Required Qualifications
High school graduate or equivalent
Two years of clerical experience which includes program administration and academic support or equivalent education/experience
Demonstrated proficiency with MS Suite, with emphasis in MS Excel
Demonstrated ability to communicate (oral and written) persuasively, effectively and professionally
Demonstrated evidence of strong organizational, collaborative and coordinating skills, which include a high level of attention to detail
Experience using database systems as well as analyzing and managing data
Proven ability to work collaboratively and effectively in a team environment
Experience and demonstrated ability to work effectively and graciously with students, faculty, and staff from diverse backgrounds
Proven ability to manage work priorities across multiple projects and meet specific timelines
Ability to work independently
Preferred Qualifications
Bachelor’s degree
Experience in teacher preparation professional programs
Experience working in a college or university setting
Experience with non-degree programs
Familiarity and experience with Outlook, Slate, Banner, WIS, and SAP Concur
Experience with Drupal or other web/marketing design programs
Ability to work across departments within a complex college
Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations.
Salary$2,471 - $3,306/month (@62.5% FTE) depending on qualifications and experience
Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf)
Bargaining UnitThis position is part of bargaining unit A and is covered by the collective bargaining agreement with Washington Federation of State Employees.
Application Instructions
Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Closing Date NotesApplication review begins March 24, 2026; position is open until filled
Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policies on Prohibiting Discrimination Based on A Protected Class (https://policy.wwu.edu/POL-U1600.02-Prohibiting-Discrimination-Based-on-A-Protected-Class-Interim) andProhibiting Discrimination Based on Sex (https://policy.wwu.edu/POL-U1600.04-Prohibiting-Discrimination-Based-on-Sex-Interim) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://hr.wwu.edu/workplace-accommodation) , 360.650.3751 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life atstudent.life@wwu.edu. The report can be found at:Annual Security and Fire Safety Report (https://www.wwu.edu/clery) .
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) .
Job no: 502931
Advertised: Mar 10 2026 09:00 Pacific Daylight Time
Applications close: