Job Information
West Virginia Employer Administrative Assistant in Belington, West Virginia
Record field staffs hours to appropriate job name for cost estimating Record material costs per trade for cost estimating. Create and send bid invitations to subcontractors & material vendors. Call and follow up email with subcontractors and material vendors during bidding phase of construction. Create and send bid reminders and addendum notifications to subcontractors & material vendors. Travel & deliver bids to in person bid openings as needed. Record bid opening results and report to the estimator. Locate, collect, & expand subcontractor & material vendors contact lists. Daily search for bid opportunities via link to bids folder on desktop and send leads to estimator for pricing. Download, print, & organize plans for estimator review onto company Dropbox. Create and send thank you cards to previous customers for customer retention. Provide JC merchandise to repeat customers. Locate and contact future potential commercial & industrial clients for new projects/leads. Attend and coordinate parades, community events, etc. Provide business development ideas for managements review. Revise, improve, & expand drug and safety program documents. Collect & ensure subcontractor documentation compliance. (licensing, insurance, W9, contracts, lien waivers, etc.) Request and forward COI to Owner representatives of projects. Collect and record photos of all equipment, trucks, trailers, & attachments and place into appropriate equipment inventory file. Review, record, & forward voicemails to management. Obtain business licenses Obtain building permits for projects coordinate with Project Manager. Obtain and complete credit applications for new vendors Update existing subcontractors information Complete miscellaneous errands such as parts runs, material runs, drop off samples to decision makers, drop off payments to suppliers/subcontractors, pick up office supplies, etc. General housekeeping of office spaces. Higher pay based on experience.