Job Information
Jacobs Document Controls Professional (37050) in Baltimore, Maryland
At Jacobs, we do not settle - always looking beyond to raise the bar and deliver with excellence. We apply our expertise and knowledge as we look into the future with great optimism and focus. We don’t settle until we give our best and know that we’re making a difference.
We’re looking for a Document Controls Professional to manage the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob’s standards, client requirements, and contractual deliverables. This position has geographic flexibility in the U.S and will report to the Electronics office in Moon Township, PA.
As a Document Controls Professional, you will:
Set up and maintain the project document management system including metadata, numbering, and workflows.
Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
Manage document reviews, approvals, revisions, and version control with full audit traceability.
Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
Enforce document control procedures, standards, and naming conventions.
Generate document reports that assist in managing workflow, status reports, and key performance metrics.
Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
Support project closeout, including turnover, as-built records, and final archival.
Provide system support and guidance to project team members.
Bring your curiosity, talent for multi-tasking and collaboration, and extreme organizational skills and we’ll help you grow, pursue, and fulfill what drives you - so we can make big impacts on the world, together.
At least 3-5 years of document control experience within engineering, construction, or EPC project environments
Experience with electronic document management systems (such as Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar)
Strong knowledge of document control processes, revision management, specifications, and transmittal workflows
High diligence with the ability to manage large volumes of documents and competing priorities
Proficiency in Microsoft Office Products
Ideally, you will also have:
Associate or Bachelor’s degree, or equivalent experience in Engineering, Construction Management, or a related field
Experience supporting large, multidisciplinary engineering projects or joint ventures.
Familiarity with ISO 900
Exposure to BIM deliverables and model-related documentation
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Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.