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NY HELP Yes

Agency Parks, Recreation & Historic Preservation, Office of

Title Human Resources Specialist 1/Trainee 1/2 (NY HELPS) - Long Island

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit M/C - Managerial/Confidential (Unrepresented)

Salary Range From $56655 to $83286 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Suffolk

Street Address Long Island Administrative Headquarters

Belmont Lake State Park

City Babylon

State NY

Zip Code 11702

Duties Description Reporting to the Human Resources Specialist 2, SG-23, this Human Resources Specialist 1, SG-18, will be assigned to the Human Resources Unit within the Long Island Administration Headquarters. This Human Resources Specialist 1 will supervise lower-level staff and oversee critical time and attendance and payroll functions.Duties include, but are not limited to:• Acts as Human Resources liaison between Admin Headquarters Long Island, the rest of the region, and the Albany Office to support current and projected staffing needs.• Processes onboarding and offboarding of employees, including entry of transactions in the Human Resources Info System (HRIS) and delivering new employee orientations.• Acts as the primary liaison between Albany Office Payroll and the BSC regarding all Long Island region LATS activations, issues and/or questions.• Ensures all employees LATS timesheets are accurate and processed timely.• Submits requests to the BSC to un-process timesheets for any correction or accrual adjustments and submits pay adjustments to Albany to make sure LATS and HRIS match.• Reviews and prepares various reports and related correspondence; prepares exceptions report and audits for permanent and seasonal employees, processes overtime reports, and payroll audits out in the parks to ensure employees are receiving the correct payments due.• Acting intermediary between the region and Albany regarding requests for replacement paychecks and W-2 forms.• Interprets laws, regulations, and procedures governing payroll transactions in determining salaries that may be complicated by a number of variables such as numerous seasonal and non-statutory employees or employee contract related salary calculations.• Supervises all aspects of payroll functions including but not limited toprocessing/distributing paychecks, direct deposits, lost time for employees, Federal and State tax forms, pay adjustments for Annual/Seasonal employees and seasonal hour entry.• Trains or oversees new employees in the procedures and techniques required to perform their job.• Advises program managers, supervisors, and employees on applicable laws, rules, directives, or negotiated agreements that affect the appointment, promotion, termination, or salary of employees.• Supervises the activities of the Mail Center staff.• Avoid conflicts of interest and maintain confidentiality while safeguarding againstunauthorized access, disclosure or misuse of correspondence, personal information and data.• Interprets the terms of negotiated agreements, agency policies, attendance rules, and Civil Service Law and makes recommendations to managers and supervisors.Reports directly to the Director of Human Resources of any outstanding payroll-related concerns.• Other duties as appropriate.

Minimum Qualifications Eligible List: If Civil Service Eligible list(s) exist, they will be canvassed. Candidates must be reachable on the current eligible list(s) to be considered for appointment. You may also apply if you are eligible for appointment or reinstatement by one of the following qualifications: Note: If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you. NY HELPS or 55-b/c Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are: Human Resources Specialist Trainee 1, Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14: Four years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition. Substitution: An associate degree* may substitute for two years of experience; a bachelor’s* degree may substitute for four years of experience. If chosen, you may, at the agency's discretion, be appointed to a higher level. To be considered for advanced placement to the higher level, you must inform the agency of any additional qualifications in your application and at your interview. The advanced placement qualifications are: Human Resources Specialist Trainee 2, NS (Equated Grade 16): Five years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition. Substitution: An associate degree* may substitute for two years of experience; a bachelor’s* degree may substitute for four years of experience; a master’s degree may substitute for five years of experience. Human Resources Specialist 1, Grade 18: Six years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition. Substitution: An associate degree* may substitute for two years of experience; a bachelor’s degree* may substitute for four years of experience; a master’s degree* may substitute for five years of experience; and a doctorate* may substitute for six years of experience. NOTE: At the agency’s discretion, advanced placement to the Trainee 2 or Journey level may be possible depending on education and experience. experience. Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education (https://ope.ed.gov/dapip/#/home). IIf your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee. If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service’s 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information. Subsequent 55-b/c Qualifications: A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service as an Administrative Assistant 1, Business Services Center Representative 1, or Transportation Office Assistant 2 or in a Grade 12 or higher and have a current Civil Service 55-b/c letter of eligibility. The service must be in a title that Civil Service has deemed transfer eligible to the position. Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. Reassignment Qualifications: Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as a Human Resources Specialist 1/Trainee 1/2. If you have less than one year of service, you must be reachable on the current eligible list for this location. 70.1 Transfer Qualifications: At least one year of permanent or contingent-permanent qualifying service as an Administrative Assistant 1, Business Services Center Representative 1, or Transportation Office Assistant 2 or in a Grade 12 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position. Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. 52.6 Transfer Qualifications At least one year of permanent or contingent-permanent qualifying service in a Grade 12 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position. Note: The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. 70.4 Transfer Qualifications: At least one year of permanent or contingent-permanent qualifying service as in a Grade 12 or higher, a bachelor’s or higher degree, and a passing score on the Professional Career Opportunities (PCO) exam. Note: Candidates must not have failed the most recent examination for this title.

Additional Comments OPERATING NEEDS: • Knowledge of Payroll Grid, HRIS, LATS and SFS is preferred.If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you. Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Human Resources Specialist Trainee 1, Human Resources Specialist Trainee 2, or the Human Resources Specialist 1 titles. Included below is a breakdown of the salary at each level of the traineeship. Approved Salary Ranges: Human Resources Specialist Trainee 1, SG-14 - $56,655 - $70,869 Human Resources Specialist Trainee 2, SG-16 -$63,180-$78,680 Human Resources Specialist 1, SG-18 - $67,119- $83,286 • Positions located within Suffolk County, are also eligible to receive an additional $4,000 annual downstate adjustment.Benefits: The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to: Paid Time Off: - M/C: 39 days - 13 Vacation days, 8 Sick days, and 5 Personal Leave days, 13 Holidays. - Eligible for professional leave to participate in professional development with supervisor’s discretion. Health Care Benefits: - Eligible employees and dependents can pick from a variety of affordable health insurance programs. - Family dental and vision benefits at no additional cost. Additional Benefits: - New York State Employees’ Retirement System (ERS) Membership - NYS Deferred Compensation - Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds - Public Service Loan Forgiveness (PSLF) - Paid Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx *NY HELPS PROGRAM: For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective June 12, 2025 or later will be addressed with a subsequent cover-in.

Some positions may require additional credentials or a background check to verify your identity.

Name Personnel

Telephone

Fax

Email Address LongIsland.employment@parks.ny.gov

Address

Street NYS Office of Parks, Recreation and Historic Preservation; Personnel Office

625 Belmont Ave.

City Babylon

State NY

Zip Code 11702

Notes on Applying All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. Please submit your resume and cover letter as a Word or PDF attachment. We are unable to open documents from Google Docs, Google Drive, OneDrive, Apple Pages, and/or “the cloud”. Applications can be submitted by email to: LongIsland.employment@parks.ny.govPlease use the email subject line: HR Specialist 1 - 213618Failure to do so may result in a delay of processing your application.It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications. Failure to demonstrate that you meet the minimum qualifications may result in your resume not being considered for this position. Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity. New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception. Executive Order 31 commits New York State government to becoming a model employer for people with disabilities, increasing the participation of people with disabilities in state service and ensuring equal access to opportunities. OPRHP encourages people with disabilities to apply. If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Equal Opportunity Unit at ReasonableAccommodation@parks.ny.gov or (518) 486-7754.