Job Information
UNIVERSITY OF TEXAS AT AUSTIN UIL Academics Administrative Manager in Austin, Texas
Work directly with the Academic Director and serve as a point of contact and administrative support for the department.Create, proofread and edit correspondence.Answer or route email and phone calls and assist with routine correspondence (mailings, clerical filings, electronic documents, accommodation requests) for the academic department.Coordinate with consultants and academic staff on formatting, proofing and editing high school academic contest and study materials, publications, handbooks, and manuals. Coordinate with other departments to effectively manage the printing and shipping of contest materials and awards. Maintain and update UIL academic web pages. Prepare and coordinate details for the organizationand administration of academic contests, conferences and other departmental events.Organize a schedule of events.Maintain the online entry system.Manage school registrations and payments.Distribute materials and set up meeting spaces.Act as a liaison and facilitate interactions with stakeholders (teachers, academic coordinators, spring meet directors, state contest directors/consultants, resource vendors and committee members).Solicit names and compile a database of contest officials.Create the academic newsletter.Manage the wildcard qualifiers listing.Archive results for historical records.Work weekends and holidays, depending on academic events or UIL functions. Other related functions as assigned.