Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Program Coordinator in Austin, Texas
Program CoordinationManages and coordinates program activities and timelines.Manages event planning and execution for OSCE, simulation, and Assessment Center activities.Coordinates all SP scheduling, assignments, and logistics across UME, GME, and CME.Trains standardized patients (SP) for events, e.g., OSCE.Oversees the preparation and dissemination of program-related documents.Facilitates communication between departments and external stakeholders.Administrative SupportProvides high-level administrative support to the leadership team.Manages schedules, appointments, and bookings for executives.Prepares and processes expense reports and invoices.Project ManagementAssists in planning, organizing, and managing projects.Serves as primary operational point-of-contact for course directors and faculty, working. closely with the SPD on strategic communications and stakeholder relations.Maintains calendars, timelines, and task lists for all assessment activities.Monitors project progress and ensures timely completion.Coordinates cross-departmental collaboration for project success.Event CoordinationPlans and organizes events, meetings, and conferences.Manages logistics, including venue booking and catering arrangements.Oversees SP communication, onboarding, and roster management.Maintains efficient running of events and meets organizational objectives.Compliance and ReportingComplies with company policies and legal regulations.Tracks program logistics, resources, and operational details.Supports budget tracking and resource requests.Assists Standardized Patient Educator (SPE) role development and LCME/accreditation requirements under Standardized Patient Director (SPD) guidancePrepares and submits regular reports on programming activities and outcomes.Maintains accurate records and documentation.Other Job Duties may apply as assignedMARGINAL OR PERIODIC FUNCTIONS:Research and Data ManagementConducts research and manages data related to program activities.Provides insights and recommendations based on data analysis.Training and DevelopmentAssists in the onboarding and training of new staff members.Develops training materials and conducts training sessions.Office ManagementOversees office supplies and negotiates terms with suppliers.Manages office equipment and ensures proper maintenance.Adheres to internal controls and reporting structure.Performs related duties as required.KNOWLEDGE/SKILLS/ABILITIESEffective in managing multiple tasks and priorities.Excellent verbal and written communication abilities.Capable of facilitating clear and effective communication.Proficient in planning, executing, and monitoring projects.Strong ability to manage project timelines and resources.Highly detail-oriented and accurate in work.Ensures precision in documentation and reporting.Effective in identifying and resolving issues.Demonstrates strong analytical and critical thinking abilities.Familiarity with basic medical terminology.