Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate in Austin, Texas
Procurement, Purchasing, and Payments: Responsible for ERC purchasing, procurement, travel, and researcher access fee payments. Order and process Department-related expenses in a timely manner. Work with the Accountant to ensure accurate processing.Document and Request Management: Review, evaluate, and prepare incoming documents and ensure proper routing prepare transmittal documents, set up documents for signature complete file set-up and data entry create project status reports, and perform follow-up. Manage FERPA review requests. Manage proposal, extension, and amendment submissions, and researcher onboarding and project and researcher closeouts. Track and document data files each researcher is allowed to access. Routed researcher documents needing signatures through DocuSign. Troubleshoot strategies and challenging issues with researchers and projects. Support internal audits. Assist with administrative tasks and special projects as needed.Accounting: Manage folders on the share drive including the policy brief folder. Prepare documents related to travel and reimbursement for travel. Understands how to get things done through formal and informal channels. Work with COE HR with functions related to human resources.Website, Inventory and Audit Update documents on the ERC website and send to the IT Coordinator to update the website. Monitor website for accuracy. Keep track of annual downloads from the state agency websites. Provide all necessary/requested documentation for the yearly audit. Track ERC assets, including WORQ Space reports, computer equipment inventory, and computer replacement schedule. Coordinate annual inventory with the Senior Admin Manager and prepare the report for submission. Other related duties as assigned.Scheduling: Add researchers to the Google Calendar VM use. Keep track of training requirements and expiration, IRB dates, project expiration, and project extension. Track when payments need to be invoiced. Schedule FERPA reviews and by what date the reviews need to be completedProject Coordination: Assist in the coordination of ERC required grant reporting Assist with editing reports or grant proposals. Assist ERC staff and faculty by assisting with various projects. Other related duties as assigned.