Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Administrative Associate in Austin, Texas
Assist the chair/ROTC Commander: compose and review correspondence; prepare reports; schedule meetings; advise on University policies and procedures.Manage course scheduling, room scheduling, catalog production and grade reporting. Assist with syllabus development and review for content and oversee registration.Provide administrative support for the department: maintain departmental web page; maintain files and inventory; advise as a member of Liberal Arts Senior Staff Organization (LASSO); collaborate with COLA administration; serve as department Timekeeper; oversee and serve as point of contact for facilities maintenance, phone services, long distance access, and information technology; answer questions, provide guidance, and direct employees to resources to resolve HR concerns.Provide staff and cadet support involving events on and off campus as well as advising staff and cadets regarding proper policies and procedures.Serve as Office Manager and Electronic Office Manager (EOM): process/manage all financial transactions, including scholarships, contracts, accounting, and purchasing functions/processes; process all travel documents, reimbursements, and payments; serve as ProCard holder; advise chair and staff regarding accounting policies and procedures. Serves as Cadet Pay Manager: creates payment profiles for cadets and reviews Air Force 257 pay reports via Air Force system (WINGS), to ensure proper stipends are dispersed.Serve as the liaison between the Department of Air and Space Force Science, the Deans Office, the University, five cross-town institutions, and Air Force ROTC headquarters: manage scholarship billing, including communicating academic progress and scholarship eligibility information between UT billing and Air Force ROTC headquarters; coordinate faculty recruitment, including processing Prior Approval Requests (PARs).Other related functions as assigned.