Job Information
UNIVERSITY OF TEXAS AT AUSTIN Senior Academic Program Coordinator in Austin, Texas
COURSE SCHEDULINGManages all phases of course scheduling in consultation with the Associate Dean and Program Directors.Edits course schedule using Class Manager and Course Schedule Update systems.Ensures that the School of Architecture (SOA) follows best practices regarding timely submission of course scheduling requests and updates during each cycle.Schedules and reserves classrooms, activates waitlists, manages course descriptions, tracks flag designations, and confirms seat counts and prerequisites.Submits requests for small classes, non-standard class times, and cross-listed courses.COURSE MANAGEMENT Monitors course enrollment statistics, student rosters, waitlists, and student interest in electives to utilize academic resources most efficiently.Manages the Course Instructor Survey functions for the SOA and maintains historical records.Confirms organized course meeting information and class groupings with faculty through FASET and performs final audits.Schedules final exams, in accordance with university policy.ACCREDITATIONS AND ASSESSMENTS Coordinates and manages all SOA accreditations, assessment tasks, and provide statistical data for curricular management.Manually aggregates trends and enrollment reports.Maintains records for accreditation and external reviews, manages site visit arrangements, and oversees outreach and communication for visits.Works proactively with the Graduate School and SOA Graduate Office to ensure that external graduate program reviews are appropriately conducted, from start to finish.Develops and maintains tracking systems to provide statistical and reporting needs of the University (SACS) and each programs accrediting body (NAAB, PAB, LAAB, CIDA).Prepares and analyzes statistical data and presents results and recommendations to the dean and other SOA and university administrators.COURSE INVENTORY Updates all facets of SOA undergraduate and graduate Course Inventory following established policies and deadlines.Ensures that the SOA follows best practices regarding Course Inventory updates.Collaborates with university partners, SOA Student Affairs, and SOA administrators in support of maximizing the functional utilization of course-related processes and procedures.MARGINAL/INCIDENTAL FUNCTIONSBacks up the Academic Program Coordinator and supports events under the Associate Dean for Academic Affairs portfolio.Creates, maintains, and promotes technologically advanced office protocols utilizing a high degree of innovation.Contributes to a positive and collegial work environment.Attends school committee meetings as requested.Additional hours may be required at peak periods.Other related functions as assigned.