Job Information
UNIVERSITY OF TEXAS AT AUSTIN Office of the President - External Relations Administrative Program Coordinator in Austin, Texas
Program Management: Assist in coordinating all phases of external relations programs including maintaining database information, creating timelines, executing action items, documenting processes. Provide programmatic administration of unit-wide CRM application (Salesforce). Provide ongoing review of data hygiene and sourcing, programmatic application in business process, and use education and application. Organize and manage high volume ticket and parking pass inventory. Recommend new procedures for improvement and continued success.Event Management: Assist in managing complex ticket inventory, collecting invitation responses, and distributing electronic communication to important guests for athletics, performing arts, and special University events. Collaborating with University departments. Assist in coordinating one-time or recurring meetings including scheduling, preparing itineraries, and serving as an official liaison between the University and guests. Provide support in researching, coordinating, and distribution of inventory for presidential guests. Host presidential events as needed.Administrative Support and Financial Management: Independently manage and perform general administrative duties not limited to purchasing supplies, generating and routing University forms, processing event and departmental payments. Maintain vendor relationships; maintain frequent communication with special groups, external agencies, and university departments. Assist with overseeing bookkeeping responsibilities for athletics and performing arts events tickets, parking, and catering expenses including collecting, processing, and tracking payments, invoices, and expense reports; maintaining financial records and databases.Supervision: Recruit, hire, and train temporary staff and student employees as needed. Provide oversight on employee tasks and projects and evaluate performance. Coordinate staff training to develop and implement standards for program goals and objectives.Other related functions as assigned.