Job Information
Surveying And Mapping, LLC Office Administrator in Austin, Texas
Who We Are
For over thirty years, SAM has built a reputation as a trusted, knowledgeable, and innovative partner. Our licensed professionals transform petabytes of complex spatial data into intelligent insights in a holistic Managed Geospatial Services™ (MGS™) framework. As North America's premiere MGS™ company, SAM provides practical, precise, and high-fidelity solutions designed to enhance decision-making, mitigate risks, achieve strategic objectives, and drive costs out of our client's business. Our vision is to advance spatial data acquisition, improve analysis capabilities, and develop predictive analytics to redefine and transform how infrastructure assets are developed and managed throughout their lifecycles.
Your Impact at SAM
The Office Administrator is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency.
Provide general administrative support
Answer incoming calls and direct to appropriate party
Greet visitors
Responsible for administrative setup of new employees
Maintain confidentiality of sensitive information
Maintain office and breakroom inventory
Process incoming and outgoing mail and express mail shipments
Assist with securing travel arrangements and expense reporting
Provide support including, but not limited to, data entry, spreadsheet maintenance and Salesforce database tasks as needed
Plan and execute regular company events
Coordinate food orders for employee meetings
Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support
Contract and negotiate prices with office vendors and service providers
Provide writing and editing support for a variety of business communications including proposals
Assist with coordinating complex special projects, as assigned
May assist with training other Administrative Professionals, as directed
Perform other tasks as assigned to help accomplish the Company’s strategic goals
What You Bring to SAM
5 plus years recent administrative experience
Proficient in Microsoft Office Suite – Word, Excel, Power Point, and Outlook
Strong Excel skills, intermediate level preferred
Experience with proposal support
Longevity in prior employment
Superior communication, presentation, organization, multi-tasking and problem-solving skills
Ability to work independently as well as collaboratively
Ability to maintain privacy and confidentiality
4-year degree is preferred, but not required
Experience with Concur Travel and Expense preferred, but not required
Our Perks
Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, Free Vision + Dental plans for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being
Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
Perks and Discounts: Access to “Perks at Work” for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks
Culture and Awards/Achievements: SAM Named 2023 Top Workplace USA for Second Consecutive Year; 2023 SAM Ranks No. 88 on ENR Top 500 Design Firms