Job Information
UNIVERSITY OF TEXAS AT AUSTIN Manager of Inventory and Event Operations in Austin, Texas
Asset Documentation and TrackingMaintain detailed documentation and tracking of all assets used for inventory events.Monitor the movement, condition, location, and duration of each asset to ensure accurate accountability and availability.Keep precise records that promote operational efficiency and support financial stewardship.Document production notes, standard operating procedures, processes, and checklists to ensure consistency and accountability throughout event management.Inventory Management and LogisticsOversee the preparation, staging, restocking, and retrieval of inventory to maximize efficiency in event setup and return processes.Inspect all returned assets for damage and coordinate replacement or restocking procedures as needed.Monitor consumable supply levels and proactively notify relevant teams to prevent shortages.Coordinate delivery, installation, setup, and removal (strike) of event assets and inventory through tracking and reporting using current technology and systems.Conduct monthly inventory audits to ensure accuracy and accountability.Maintain organization and safety in all storage areas, ensuring proper disposal of expired or unusable items.Event Preparation, Execution and CollaborationWork closely with production teams to create comprehensive lists of parts and tools needed for event builds.Ensure all required components are identified and available in advance to support successful event execution.Oversee site planning, wayfinding, vendor relationships, logistics, and on-site event operations to ensure smooth execution.Collaborate closely with University Events project managers and production teams to deliver seamless event experiences.Thoroughly execute all operational details for events, ensuring accuracy and adherence to established timelines.Uphold consistently high standards of performance and meticulous attention to detail throughout the entire event production process.Staffing and Labor ManagementManage third-party event staff and student interns as required to support event operations during set-up, strike and preparation.Campus CollaborationAct as an operational liaison for University Events and Experience (UEE) with facilities-related departments and with colleges, schools, and units (CSUs) as assigned.Consistently represent University Events in all communications with professionalism, accuracy, and efficiency.Other duties as assigned.