Job Information
UNIVERSITY OF TEXAS AT AUSTIN Graduate Program Administrator, Department of Aerospace Engineering and Engineering Mechanics in Austin, Texas
Recruitment and Admissions: Design, implement, administer and evaluate proactive recruitment and admissions strategies with the Graduate Advisor aimed at increasing quality applicant numbers. Serve as primary point of contact for prospective students. Plans annual recruiting Site Visit for prospective students. Plan and manage advising/orientation for new students.Student support: Serves in an advisor capacity by providing in-depth information, clarification, and interpretation of institutional and graduate program rules and regulations. Responsible for ensuring compliance with institutional rules, regulations, and procedures. Counsels students and faculty on topics such as academics, progress to degree, candidacy, registration, graduation, employment, financial aid, housing and insurance. Facilitates and processes departmental, college, and University fellowship applications. Works with associate chair to develop teaching assistant assignments. Coordinates TA appointments and processes tuition reduction benefits. Manages the graduate student qualification exams in coordination with the Graduate Advisor. Designs and implements procedures for improvement to program activities. Supports ASE advising office with course management duties, such as FaSET, course instructor surveys, and grade reporting.Assists Graduate Advisors with OGS policies/procedures. Ensure that the adviser meets deadlines. Uses data to effectively improve performance of graduate advising and program activities. Establishes priorities to meet critical deadlines and short and long term strategic goals. Serve as member of the Graduate Program Executive Committee, ASE GSC, and EM GSC to advise on student affairs and implement decisions of the committees.Reporting: Maintains electronic records, files, statistics, and databases on current graduate students and applicants. Administer, analyze, and prepare qualitative and quantitative data. Update the Masters and Doctoral handbooks, as well as the department graduate student Canvas page. Continue to enhance and modify tracking databases for efficiency; Assess and analyze program quality on a regular basis and recommend program improvements to Graduate Advisors and Academic Advising Coordinator. Maintain management information systems ensuring accuracy and completeness of data and statistics required for any requested reports and daily management of academic programs.Participates in Professional Development.Other related functions supporting the ASE/EM student affairs team as assigned.