Job Information
UNIVERSITY OF TEXAS AT AUSTIN Executive Assistant in Austin, Texas
Executive SupportAct as a strategic partner to AVP's, anticipating needs, managing priorities and supporting decision-making.Manage calendars, including scheduling meetings, appointments, and travel arrangements.Draft executive-level materials and communications with minimal direction.Exercise a high level of discretion and sound judgment with confidential and sensitive information.Provides back-up administrative support for the VP Office.Relationship ManagementAssists with donor portfolio management, including tracking next steps for gift conversations, developing high-quality donor-facing materials, and supporting stewardship strategies.Assists with vendor, contract, and MOU management.Liaises with internal/external stakeholders on behalf of AVPs.Organizational and Operational ManagementAssists with tracking progress on strategic initiatives and budget oversight.Develop and implement systems that improve workflow, communication and organizational efficiency.Lead preparation and follow-up for high-stakes meetings, including donor engagements or strategy sessions.Assists in external relations and other activities as assigned, including logistics for donor meetings, and VIP visits and providing support for devlopment activities.Coordinates cross-team communication and ensures deadlines are communicated.Perform other duties as assigned.Key CompetenciesProactive self-starter with initiative. Ability to maintain calm, positive demeanor in a frequently high-paced work environment.Creative problem-solver; thinks on their feet.Ability to develop and maintain effective working relationships with individuals at all levels of the organization as well as extended contacts.Ability to effectively prioritize and assign work to others.Tech-savvy and resourceful