Job Information
UNIVERSITY OF TEXAS AT AUSTIN Development Specialist, Development and Alumni Relations, Cockrell School of Engineering in Austin, Texas
Provide administrative support to the Development Team and individual Development Officers. Functions include, but are not limited to, answering telephones, scanning, shredding, and filing documents, making travel arrangements; initiating Requests for Travel Authorizations; contacting prospects to schedule appointments; preparing travel documents; development of donor profiles and briefing materials for meetings and events; handling reimbursement for travel; assisting with follow up from donor visits; drafting and editing letters, proposals, reports, and other materials for major donors and prospects; assist with the maintenance of current information in VIP system for donors; Manage the Development Officers' calendars and coordinate their activities and meetings with the overall development, Dean's and the Cockrell School calendar. Coordinates the management of donors' records for the office and for other departments. Trains appropriate personnel in the use and requirements of the electronic system, which maintains the alumni/donor database.Oversee the development associate who provides direct support to the gift officers and/or other projects as assigned. Support the Engineering Advisory Board mentorship programResponsible for working with the development team to assist with the implementation of stewardship programming for Cockrell School donors. Coordinate activities for the stewardship program, including tours of engineering for alumni, prospective students, and friends of the university upon request. Oversee the timely acknowledgement of all gifts; including merging and preparing thank you letters for the appropriate persons signature, as well as drafting and producing correspondence, reports, and follow-up materials.Interact with Cockrell School colleagues and other University departments to obtain and share information and materials for donor visits and other purposes. On request, assist the Stewardship Team and other parts of the development operation with meetings, events, fundraising and stewardship functions.Assist with the endowment process, to include assisting the development team in the creation of endowment agreements for donors, coordinating internal approval process with Endowment Services and Compliance. Additional responsibilities include assisting with donor recognition (plaques and certificates).Assist with alumni outreach efforts, to include maintenance of current information in VIP system for donors, answering phones, assisting other team members, maintaining copies of documents in office files, attendance at occasional evening and weekend events and scheduling meetings, securing room reservations, and catering as requested.Serve as a member of the Development Team. Provide backup support to other administrative personnel in the Engineering Development and Alumni Relations team and other duties as assigned.