Job Information
Emory Healthcare/Emory University Sr. Administrative Assistant - Planning, Design & Construction in Atlanta, Georgia
Overview
Be inspired. Be valued. Belong.
At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:
Comprehensive health benefits that start day 1
Student Loan Repayment Assistance & Reimbursement Programs
Family-focused benefits
Wellness incentives
Ongoing mentorship, development, leadership programs...and more
Description
Acts as an individual contributor, exercising independent discretion and judgment. May supervise administrative functions and support departmental operations at an advanced level.
RESPONSIBILITIES
Completes special assignments requiring the collection, organization, and analysis of data, which may serve as the basis for significant decisions
Assists in preparing budgets, provides guidance on budget projects, and monitors departmental expenses
Performs complex assignments and resolves issues escalated by staff or supervisors
Executes all administrative tasks assigned to lower-level administrative roles as needed
Administrative & Office Support
Answers phones, screens calls, takes messages, and directs inquiries to appropriate staff
Greets visitors courteously, identifies needs, and directs them accordingly
Establishes and maintains departmental filing systems and procedures
Retrieves and provides information for internal and external use
Scheduling & Coordination
Manages calendars, appointments, and meetings for one or more executives
Coordinates domestic and international travel, including itineraries and expense reports
Prepares executives for daily activities and priorities
Organizes meetings and special events, including:
Reserving facilities
Arranging equipment and materials
Coordinating speakers, meals, or refreshments
Developing agendas and seating arrangements
Communication & Documentation
Receives, reviews, and distributes incoming correspondence
Reviews outgoing communications for consistency and adherence to policies
Prepares correspondence, reports, manuscripts, charts, and graphs
Designs and generates reports, statistics, and presentations
Operations & Budget Support
Operates standard office equipment (phones, copiers, fax machines, computers)
Gathers, verifies, and consolidates data for budget preparation and variance monitoring
Leadership & Staff Support
May provide guidance or direction to clerical or administrative staff
Distributes work assignments and assists in training employees
Provides input for performance evaluations and personnel actions
Initiates and processes employee transactions with appropriate approvals
Assists in resolving employee concerns and determining appropriate actions
Interprets departmental policies and directs staff to appropriate resources when needed
Professional Development
Collaborates with management to develop professional growth plans
Participates in training and educational in-services
Additional Duties
- Performs other duties as assigned
MINIMUM QUALIFICATIONS
High School Diploma required
Bachelor’s Degree preferred
Minimum of five (5) years of progressively responsible related experience
Equivalent combinations of education and experience may be considered
Additional Details
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.
Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at careers@emoryhealthcare.org . Please note that one week's advance notice is preferred.
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Division Emory Healthcare Inc.
Campus Location Atlanta, GA, 30345
Campus Location US-GA-Atlanta
Department EHI Planning, Dsgn, & Constr
Job Type Regular Full-Time
Job Number 162190
Job Category Clerical & Administrative
Schedule 8a-4:30p
Standard Hours 40 Hours
Hourly Minimum USD $22.97/Hr.
Hourly Midpoint USD $27.99/Hr.
Emory Healthcare is an Equal Employment Opportunity employer committed to providing equal opportunity in all of its employment practices and decisions. Emory Healthcare prohibits discrimination, harassment, and retaliation in employment based on race, color, religion, national origin, sex, sexual orientation, gender identity or expression, pregnancy, age (40 and over), disability, citizenship, genetic information, service in the uniformed services, veteran status or any other classification protected by applicable federal, state, or local law.