Job Information
Astrix Technology Payroll Payables Coordinator in Atlanta, Georgia
Payroll Payables Coordinator
Corporate
Atlanta, Georgia, US
- Added - 06/03/2026
Full-Time
PAYROLL/PAYABLES COORDINATOR -REMOTE ROLE
SUMMARY
The Payroll/Payables Coordinator will be a member of the Chief Financial Officer Team that is responsible for producing and delivering monthly financials to the board of directors and stakeholders.
Payroll Coordinator part of the role entails being responsible for the weekly collection, processing and reporting of hours from various timecard collection tools for approx. 500 contractors that work at client locations in multi-states.
The main deliverable of this part of the role to is produce the Weekly Payroll report with accurate reporting of the contractor timecard hours and reporting of other earnings.
The Payables Coordinator part of this role entails being responsible for the Accounts Payable cycle.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Duties include but are not limited to the following:
Review hours reported on weekly timecards including hours reported on timecards in the Vendor Management Systems to ensure accuracy and compliance with specific state overtime rules
Follow up with contractors for timely timecard submission and timecard approvers to approve timecards
Follow up with internal team recruiters for client approval of reported hours
Review contractors have eligible benefit hours for PTO, sick and holiday
Review of data in contractor placement records and follow up on any missing information
Activate new hires
Process terminations
Data entry and automated uploads of data in the timecard system
Review email communication for terminations and address hours reported after termination date
Partner with the Payroll team to confirm final hours reported, process same day final payment
Prepare the Weekly Payroll Report. Quality Control check all hours reported for each Friday payroll.
Follow up on any unapproved timecards to obtain client approval of reported timecard hours
Track any hours adjustments needed on next week’s payroll
Email follow up on any open items.
Responding to inquiries from contractors, regions, and payroll team
Entering vendor bills in Net Suite for multi entities and currencies – USD, CAD, EURO, GBP
Review, approval and payment of invoices.
Daily cash reconciliation and monthly bank reconciliations
Quality control check work product and deliverables for accuracy.
Organized tracking of action items and follow up.
Timely responses to inquiries and requests for information and financial data.
Collaboration with team members to research and resolve any issues.
POSITION REQUIREMENTS
- Regular and consistent attendance with ability to perform work and engage with team members and third parties during business hours is an essential function of this position.
QUALIFICATIONS
EDUCATION and EXPERIENCE
Bachelor’s Degree (B.A.) in Accounting or Finance from four?year college or university, or related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES, LICENSES AND SYSTEMS
Bullhorn Front office and Bullhorn Back Office systems experience a plus
ADP Workforce Now payroll a plus
REQUIRED KNOWLEDGE, SKILLS, ABILITIES
Being a Team player working with colleagues toward the same goal and deliverables.
Proficient with Outlook, Teams meetings, sharing Teams files, advanced excel and word skills.
Experience with timecard collection for a Staffing and/or Consulting firms where the business model is to pay individuals at the pay rate and invoice clients at the bill rate.
Experience producing a weekly payroll report for submission to the payroll team.
Experience with Accounts Payable cycle with high volume activity.
Experience tracking daily cash activity and performing month-end bank reconciliations.
Proficient and expertise using Net Suite ERP systemin a multi-entity and multi-currency environment.
Excellent time management and task prioritization abilities.
Critical thinking and problem-solving skillset.
Excellent communication skills.
Successful at multitasking and meeting deliverable timelines.
Collaboration skills to partner with team members.
Quality control review of work product.
Ability to thrive in an extremely fast?paced environment with time sensitive interactive responses to emails and action items.
Prioritizing deliverables so that other team members have information they need to perform their tasks.
Self–motivated learner.
Ability to quickly become an expert.
Strong aptitude for technology.
Possess solid logic, writing and language skills.
Be detailed and organized with excellent follow-up skills.
WORKING CONDITIONS
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle or feel. The associate is occasionally required to stand; walk; talk or hear; climb or balance; stoop, kneel, crouch or crawl; reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.
WORK ENVIRONMENT
This role is expected to work from home.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.