Job Information
Insight Global Office Admin in Arlington, Virginia
Job Description
Lead new hire orientation for engineering and office staff
Act as main point of contact between the office and corporate teams (HR, Accounting, IT, Legal, Facilities)
Manage daily office operations, organization, and upkeep of all spaces
Coordinate office events, employee engagement activities, and internal meetings
Support recruiting efforts (career fairs, conferences, hiring events)
Provide meeting and visitor support (room setup, catering, parking, clean-up)
Manage office supplies, inventory, PPE, and branded materials
Support project teams with agendas, meeting minutes, and document production
Assist field teams with administrative coordination and logistics
Coordinate printing, proposals, and production-ready documents
Monitor office technology and troubleshoot issues with internal IT
Perform office safety checks and coordinate facility needs with building management
Balance priorities, deadlines, and workload across offices as needed
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.
Skills and Requirements
High School Diploma
5+ years of administrative and/or word processing experience
Advanced Microsoft Word 365 skills (styles, templates, tables, TOCs, macros)
Basic–intermediate Microsoft Excel 365 skills
Strong working knowledge of Microsoft Office 365 (Outlook, Teams, OneNote)
Proficiency with Adobe Acrobat and Bluebeam
Experience converting, combining, and formatting Word, Excel, and PDF files
OCR experience for scanned documents
Strong document organization and file management skills
Experience handling confidential information
Ability to manage changing priorities and work independently Strong written and verbal communication skills
Highly organized with strong attention to detail
Proactive, self-directed, and solutions-oriented
Experience supporting multi-office or cross-functional teams
Familiarity with Publisher, PowerPoint, and Project
Critical thinking and sound judgment
Notary Public certification (or ability to obtain)