Job Information
University of Michigan Undergraduate Program Coordinator in Ann Arbor, Michigan
Undergraduate Program Coordinator
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address what interests you about this position and outline your skills and experience that directly relate to the responsibilities and requirements of this role.
Job Summary
The Department of Earth and Environmental Sciences in the College of Literature, Science and the Arts is seeking a motivated, enthusiastic, and skilled student services professional for the role of Undergraduate Program Coordinator (Student Admin Asst Sr).
Reporting to the Chief Administrator, with functional supervision from the Academic Program Manager, the Undergraduate Program Coordinator is an integral part of EARTH's administrative team and provides critical, valued support to our Undergraduate Program. Primary responsibilities include maintaining the department's curriculum and class schedule, coordinating our peer mentor program, and organizing some of the department's major events - including the weekly Smith Lecture series and annual graduation ceremony.
Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Who We Are
EARTH is a diverse and vibrant intellectual community dedicated to excellence through research and teaching. The unit is home to approximately 40 faculty and 20 regular administrative and lab staff, 160 undergraduate majors, and 70 graduate students. The mission of the department is to promote education and scientific discovery about our planet. We welcome all who are curious about the EARTH, and we strive to create an environment that is accessible and supportive to everyone.
Who You Are
You are a skilled and energetic individual interested in a career path in higher education, with experience supporting student services and programming in a higher education environment. You have a high degree of discretion, demonstrate initiative, and can quickly adapt to rapidly evolving situations. You are comfortable with technology, including remote work, and can operate with varying degrees of supervision. You have a laser-focus on detail without losing the big picture. You are looking for a role with growth potential and skill development, and you thrive working with a collaborative team.
Responsibilities*
Curriculum Maintenance - 33%
In partnership with the Associate Chair for Undergraduate Studies and Academic Program Manager, maintain the department's curriculum, including:
Create each semester's time schedule, managing for time conflicts, room availability, and department priorities
Update the course guide
Order teaching evaluations
Manage section capacities and issue course overrides
Submit course approval and program approval request forms to the LSA Dean's Office (CARFs/PARFs)
Support the department's curriculum committee
Undergraduate Program - 33%
Serve as the primary point of contact for the undergraduate program, assisting the Associate Chair for Undergraduate Studies
Build rapport with students, faculty, and staff, and prospective majors and minors
Maintain thorough records of student data for undergraduates (e.g., major/minor, advisor) and monitor trends
Support faculty-led field trips: collect student lists and data, coordinate travel bookings, liaise with relevant LSA offices for international field trips, and provide other support as needed
Liaise with the college and university units to administer the department's undergraduate program, including the annual Major/Minor Expo, undergraduate education group meetings, and provide the Advising Center with relevant information
Support our faculty advisors, including maintaining our advising handbook and assisting in interpreting policy
Hire proctors for mid-term and final examinations
Supervise our peer mentor program (4 undergraduate students). The peer mentors:
Conduct informal, drop-in advising
Organize events for majors and minors, including to recruit new majors and minors
Help coordinate coverage of administrative tasks, including reception services at the front desk, package delivery, office supplies, and copier inventory
Event Coordination - 20%
In partnership with the faculty coordinator, arrange the department's weekly Smith Lectures, including travel and lodging, and hosting arrangements for the Friday lunch and early evening reception
Organize the department's annual graduation ceremony at the end of the winter term
Provide support for ad hoc events, particularly those requested by our student organization, GeoClub, by our peer mentors, and by EARTH faculty
Other Administrative Support - 14%
With secondary support from other department staff, monitor the main department email and phone line, answering questions and forwarding as appropriate
Process room reservations for department conference and classrooms
Cross-training in and back-up support for graduate program student services and other administrative roles in the department, as workload and operational needs permit or require.
Required Qualifications*
At least 4 years of relevant experience, preferably in student services roles in higher education
Associate's degree or equivalent combination of education and experience
Ability to partner and work collaboratively with teams and build effective professional partnerships
Skills in managing time efficiently and effectively, concentrating on important priorities, and adapting as priorities shift
Proficiency with Microsoft Office and/or similar office productivity suite(s)
Exceptional attention to detail
Strong organizational skills
Strong ability to speak and write clearly to a variety of audiences
Desired Qualifications*
Bachelor's or advanced degree preferred
Experience with a student information system, such as Oracle/PeopleSoft Campus Solutions (M-Pathways Student Administration)
Experience with class scheduling
Experience with coordinating large, complex events
Curiosity about the natural world
Work Schedule
This position is 100% (40 hours per week) throughout the year. Flexibility is required in order to be present on campus as needed to complete job responsibilities. Remote work is generally available one day per week.
Work Locations
The primary worksite for this position will be in the North University Building.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .
Union Affiliation
This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
274848
Working Title
Undergraduate Program Coordinator
Job Title
Student Admin Asst Sr
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
College Of Lsa
Department
LSA Earth & Environmental Sci.
Posting Begin/End Date
3/10/2026 - 3/24/2026
Salary
$47,700.00 - $59,600.00
Career Interest
Academic & Student Services
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