Job Information
IHA Service Center-Primary Care Service Center Representative in Ann Arbor, Michigan
POSITION DESCRIPTION:
Serves as a first point of contact for customers by phone, as well as a liaison between external customers and medical staff. Answers incoming calls, assesses the urgency of the call, appropriately
triages and directs all calls according to established procedures to ensure optimal quality patient care. Schedules patient appointments, communicates and coordinates scheduling with clinical personnel to optimize patient care and efficiency. Provides a high level of customer service to all internal and external customers.
ESSENTIAL JOB FUNCTIONS:
Answers incoming calls, assesses the urgency of the call, appropriately
triages and directs all calls according to established procedures to ensure optimal patient care; schedules appointments by protocol, communicates and coordinates scheduling with clinical personnel to optimize patient care and efficiency.
Obtains necessary patient registration information, verifies patient insurance eligibility, prepares charts for visits in accordance with IHA protocols and notifies clinical staff of patient's arrival, if applicable.
Answers telephone in accordance with IHA telephone etiquette guidelines, taking and relaying messages in a timely manner.
Schedules and confirms patient appointments; obtains appropriate information, enters preliminary account data into
computer and confirms appointments based on office protocols.
May collect payment(s) and
ensures timely and accurate posting of payment.
Records messages for
physician and staff accurately, with complete information required, and ensures that
it is routed appropriately through Trinity
Health IHA Medical Group EMR system.
Assists patients with
MyChart-related questions. Keeps current on updates, changes and
FAQ's.
Accurately documents into IHA systems.
Maintains familiarity with
physician office, Billing Department and all extended care
location basic services and hours of operation to respond to customer requests accurately and promptly.
Assists patients and facilities with questions related to referrals, authorizations and requisitions per established protocols.
Accurately
completes patient forms.
Supports report management and patient outreach. May support overdue report management.
Supports other offices, attends meetings and training as assigned.