Job Information
MUFG Payroll Supervisor in Amsterdam, Netherlands
Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
Would you like to work for one of the World's largest banks in an exciting, dynamic *and international environment? *
We are currently recruiting for a Payroll Supervisor within our Human Resources Department in Amsterdam
MUFG Bank Europe N.V. (MBE) is a fully-owned subsidiary of Mitsubishi UFJ Financial Group (MUFG), one of the largest ranked Financial Groups in the world in terms of assets. A world-class set of businesses and more than 180,000 employees in 50 markets. MUFG offers stability in an ever-changing market, providing services to high-profile clients worldwide.
For more than 50 years MBE offers corporate and investment banking services to both Japanese and non-Japanese corporate customers in The Netherlands and, through its branches. The goal is to be among the top performing foreign-owned banks operating in The Netherlands, providing value-added banking services and excellent operations, fulfilling both Japanese and Global Multinational Corporate customers' needs.
At MBE we are committed to contributing to a more sustainable future. Thus, we will encourage you to embed environmental, social & governance (ESG) factors in your everyday work and in our culture.
The MBE subsidiary based in The Netherlands is a network of branches (Germany Branch (Dusseldorf, Hamburg, Frankfurt, Munich), Spain Branch (Madrid, Barcelona), Belgium Branch (Brussels), Austria Branch (Vienna)), managed from Amsterdam.
Your impact at MUFG
In this role you will ensure end to end payroll delivery, including but not limited to, pre-payroll activities and controls, payroll calculation checks, payment and post payroll activities such as payroll accounting controls and tax/social security and pension reconciliation.
Function positioning
Reporting to Head of HR Shared Services, MBE
Director reports: 2-3
The role includes the following:
Essential Functions*:
Payroll delivery
Responsible for delivering quality and on time payroll to MUFG employees in the Netherlands
Act as the first point of contact and subject matter expert for any MBE payroll projects
Act as the first point of contact for payroll support andbe responsible forestablishingand preserving strong relationships with internal clients, providingaccurateandtimelycustomerserviceand resolving payroll queries and transactions, including complex issues, within agreed service levels.
Responsible and accountable for escalating any issuesin a timely mannerand own resolution.
Responsible for ensuring collaboration with the wider HR Team advising on payroll related matters and supporting as SME with key stakeholders
Audit and Controls
Responsible for payroll operational controls execution and review
Responsible and accountable for ensuring that payroll is compliant with all regulatory, policy and legislative requirements
Responsible and accountable for keeping up to date with legislation and regulatory changes,maintainingcontinual professional development
Being the main point of contact for completion of payroll internal and external audits and liaison with Head of HR Shared Services for sign-off
Responsible for creating andmaintainingthe Business Continuity Planning for the payroll department
Trusted advisor within the HR Team
Responsible for supporting the business and HR team in relation to Payroll activities.
Responsible for educating and informing business and HR team about their role in the payroll process
Responsible for creating/updating relevant Kizuna knowledge articles
Be an ambassador for the 'One MUFG' vision and bring it to life in EMEA HR.
Vendor Management
- Responsible for payroll vendor relationship management, including regular service reviews,monitoringof their performance and compliance, in coordination with the procurement department.
Payroll Queries and process management
Ensure payroll queries in the CMT are answered within SLA for the Netherlands, that all requests for changes are tracked in the tool
Ensure reporting on payroll KPIs (e.g.: pay slip accuracy, payroll timeliness,taxand pension reconciliation) and for setting up action plans to improve
Work in line with MUFG culture and payroll principlesdemonstratinghigh performance culture – support in being a highly driven payroll team that is engaged and supports change
Payroll Process Improvement and Process documentation
Accountable for suggesting,designingand implementing process improvements and efficiencies for the payroll team to improve working practices, ensuring regional/global framework alignment. Design creative solutions that contribute to achieving MUFG’s vision and strategy.
Being the main point of contact for Global Payroll activities and projects.
Responsible and accountable formaintainingprocess documents and guidelines to include any changes to processes that are owned outside of Payroll but are processed within the team. Ensuring any changes are documented,communicatedand adhered to whilstmaintaininga central repository for all Payroll processes.
In order to be successful in the role, you will need the following:
Skills and experience:
Demonstrating detailed understanding of Dutch payroll legal framework and strong interest in other European countries payroll regulations
Having the ability to communicate effectively, informatively and with sensitivity, with a wide range of employees tomaintainconfidentiality and inspire trust
Demonstratinga high levelof literacy and numeracy sufficient to undertake complex letter writing and reports, statistical analysis of performance data and complex calculations – attention to detail
Being results driven, witha strong senseof accountability whilst comfortable making decisionsdemonstratingthe ability of having sound judgement
Demonstrating a proactive, motivated approach
Managing conflicting priorities and re-prioritize work accordingly
Demonstrating a structured and logical approach to work whilst considering innovation.
Managing large workloads and tight deadlines andmaintaininga calm approach, with the ability to perform well in a pressurized environment.
Full Proficiency in Dutch and English
Good knowledge of ADP as a vendor andproficiencyin usingiHCM
Good knowledge of Global mobility employees and shadow payroll
Excellent payroll accounting skills
Maintain and enhance good working relationships with stakeholders and vendors across the region and globally to share best practices, provide support and develop effective local policies and procedures appropriate to the Company, and working in support of the One MUFG and overall Group strategy.
Personal requirements:
Integrity and Responsibility
Balance Risk with Opportunity
Customer Focus
Demonstrate Global Perspective
Professionalism and Teamwork
Drive For Results
Collaborate and Build Partnerships
Communicate Effectively and Professionally
Challenge Ourselves To Grow
Influence and Inspire Others
Lead Change & Seek Continuous Improvement
Think Strategically
Manage and Develop Talent
What do we have to offer:
We offer you a role in one of the largest banks of the world in a growing and international environment. You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.
Wetake into accountyour home situation and your ambitions and help you tobalance work and private life.
Monthlyteamevents.
To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.
Additional information :
Acquisition in response to this vacancy is not appreciated.
The role is based in Frankfurt. All candidates need to be willing to relocate to Germany. Internal employees will be supported in case of relocation.
For more information regarding this position you can contact our Head of Talent Acquisition at: Ayhan.catak@nl.mufg.jp
We are open to considering flexible working requests in line with organisational requirements.
MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.
We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.
At MUFG, our colleagues are our greatest assets. Our Culture Principles provide a roadmap for how each of our colleagues must think and act to become more client-obsessed, inclusive and innovative. They reflect who we are, who we want to be and what we expect from one another. We are excited to see you take the next step in exploring a career with us and encourage you to spend more time reviewing them!
Our Culture Principles
Client Centric
People Focused
Listen Up. Speak Up.
Innovate & Simplify
Own & Execute