Job Information
Publicis Groupe Executive Assistant in Amsterdam, Netherlands
Company description
Who Are We?
We are Publicis | Le Pub , a boutique-creative agency plugged into the power of a global network. We believe the best brands are those that people want in their lives. We’re on a mission to use creativity to help brands earn their place in culture, through captivating stories and enriching experiences.
At Le Pub, we elevate Brands into Culture. With Heineken as our founding client, we’ve combined the world’s top creative minds with best-in-class data, media, and technology. Our magic lies in our open-source operating model: we move fast, we think big, and we operate at the intersection of innovation and high-end creativity.
Overview
The Role
To support our executive leadership team ( Global President, CCO, and General Manager ), we are looking for a seasoned, Senior Executive Assistant who doesn't just manage schedules, but masters them.
This is a high-stakes role within the heart of the creative industry. You are the strategic anchor for three distinct leaders, including our Global President. You thrive on the 'reuring' (the buzz) of an award-winning agency, and you are unfazed by the healthy dose of chaos that comes with a fast-paced, international environment. You don't just 'fit in' to the dynamics; you are the one who channels that energy into operational excellence.
What you’ll do:
Complex Stakeholder Management: You are the primary point of contact for internal and external stakeholders globally. You act as a trusted partner, maintaining relationships with professionalism and a sharp sense of priority.
Master of Agendas: You carefully and efficiently navigate three complex, often conflicting calendars across multiple time zones. You anticipate obstacles before they arise and solve them with a 'can-do' attitude.
Inbox & Information Flow: With a constant flow of high-level communication, you scan, filter, and flag with precision. You recognize immediately when action is required and respond proactively on behalf of the leadership.
Strategic Support: You prepare briefing materials, reports, and presentations for global board meetings. You attend key meetings, track deliverables, and ensure management is always prepared and informed.
Global Logistics: You handle intricate international travel arrangements from start to finish, ensuring everything is organized to perfection, even when plans change last-minute.
Qualifications
Your Profile
Experience: 7 to 12 years of seasoned experience as an Executive Assistant at the C-suite or global board level, preferably within the creative or media industry.
Resilience: You have a 'thick skin' in the best sense of the word. You are professionally resilient, remain calm under pressure, and you 'keep your wits about you' when juggling multiple critical requests.
Mindset: You bring fresh ideas, energy, and a proactive attitude. You are a confident sparring partner who is not afraid to substantiate your opinions.
Education: Higher professional education (HBO/WO) level of thinking and working.
Language: Fluent in English (written and spoken) is a must, given our global scope. Proficiency in Dutch is considered a welcome bonus, but not a strict requirement.
Flexibility: A mindset that isn't tied to a 9-to-5 mentality; you understand the rhythm of a global agency.
Additional information
Why join us?
Be a vital part of a globally recognized, award-winning creative team at the top of their game.
Work on projects that redefine industries and live in culture.
A competitive salary and benefits program.
Work Your World: The opportunity to work from any Publicis office worldwide for 6 weeks a year.
A vibrant, 'gezellig' office in Amsterdam where you can even bring your dog.
This role is based in Amsterdam. Excited to be the engine behind the leadership of Le Pub? We’d love to meet you. Let’s create the future of Le Pub together.