Job Information
Mars Office Service & MT Support Supervisor in Almaty, Kazakhstan
Job Description:
What are we looking for?
Experience
Experience in office service and leadership team support
Experience in managing/supervising 3rd party service providers
Experience in arranging travel & mice
Great communication skills
Fluent Russian and English
Skills and capabilities
Customer focus
Managing complexity/quality of decisions
Standing alone / Being resilient
Digital/tech savvy
What will be your key responsibilities?
Manage all administrative operations of the Almaty office, ensuring smooth day-to-day office functionality
Oversee office facilities and office services, including workspace readiness and overall office environment
Manage and supervise outsourced service providers (e.g. cleaning, reception, corporate driver), ensuring service quality and operational continuity
Create and manage Purchase Orders (POs) in accordance with internal governance and approval processes
Provide administrative and operational support to the Management Team, including coordination of meetings, travel and visa arrangements, and expense reporting
ensuring compliance with Mars policies and governance requirements
Collaborate closely with Finance, P&O, IT, Commercial and other internal stakeholders to ensure aligned office operations
- Drive continuous improvement of administrative processes and office efficiency
Skills:
Numerical Skills, Office Systems, Planning and Organizing, Policy and Procedures, Verbal Communication
Qualifications
Plans and Aligns
Drives Results
Manages Complexity
Directs Work
Optimizes Work Processes
Tech Savvy
Ensures Accountability