Job Information
Jacobs Administrative Assistant - Design & Construction in Albany, New York
Provide administrative coordination to ensure projects under the unit proceed in a timely and efficient manner
Act as a liaison with various internal workgroups to provide support with meeting scheduling and coordination to support Design and Construction (D&C) initiatives
Support the preparation of reports and process flow charts using a variety of computer applications
Support the gathering of information and addressing follow-up questions in result of D&C Bright Idea submissions from general employees
Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution
Assist in the development of continuous improvement initiatives
Additional duties as assigned to support the Operational Improvement Unit
7 years of experience as a Secretary of Office Manager with a proficient knowledge of those office programs and procedures
Ability to draft letters, prepare specialized meeting agendas, create spreadsheets, use new software for office use programs and create flow charts in Visio
Organized and process oriented
Reliable follow-through skills
Excellent written communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning Vizio and MS Forms
Clear and professional communicator
Able to work effectively with diverse populations of people in a team setting yet able to work independently within established guidelines
Experience supporting cross-functional teams
Professional discretion when handling internal information
Sponsorship is not available for this position
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